Clerical Specialist

Vernon Hills, IL Description

About Blitt and Gaines, P.C.Blitt and Gaines, P.C. is a leading debt collection law firm with over 30 years of experience representing most of the nation’s largest financial institutions. With nine offices across Arizona, Arkansas, Illinois, Indiana, Iowa, Kansas, Missouri, Tennessee, and Wisconsin, our attorneys and support teams deliver high-quality, compliant, and ethical legal services.

At the heart of our firm are people—our clients, our employees, and the partnerships we build. Guided by our philosophy—Collect Compliantly. Litigate Ethically. Lead Effectively. Exceed Expectations. Expect Excellence—we uphold integrity, respect, and fairness in every interaction.

Job Summary:

The Clerical Specialist is responsible for managing the firm’s daily mail and document processing operations while maintaining accuracy, confidentiality, and efficiency. This role involves sorting, scanning distributing, and tracking incoming and outgoing mail, payments, and legal documents. The ideal candidate is detail-oriented, dependable, organized, and capable of managing a fast-paced workload while supporting the firm’s daily operations. Additionally, the Clerical Specialist assists vendors, process servers, delivery personnel, and other firm visitors.

This is an in-person position in Vernon Hills.

Essential Duties:

Opens, sorts, scans, and distributes inbound mail, payments, and legal documents

Prepares outbound mail, including UPS, Fed Ex, certified mail, and bulk mail processing using a folder/inserter machine

Handle sensitive and confidential materials in accordance with firm procedures and maintain accurate daily mail logs

Sign-in and assist visitors, vendors, delivery personnel, and process servers while maintaining a professional front-office presence

Requirements

Education and Experience:

High School or GED required

Prior mailroom, receptionist, or legal assistant experience is a plus Entry level candidates are encouraged to apply

Knowledge, Skills, and Abilities:

Must be able to read English fluently

Excellent organizational and time management skills

Ability to handle confidential and sensitive information professionally Strong communication and teamwork skills

Must be flexible and comfortable working in a fast-paced environment

Must be able to use office equipment, including computer, printer, and scanner Familiarity with Microsoft Outlook, Microsoft Office, and mailroom machines is a plus

What We Offer:

Blitt and Gaines, P.C. offers a competitive compensation and benefits package, including:

Competitive base payPaid Time Off (PTO) and Paid Holidays Comprehensive health, dental, vision, and life insurance

Short-Term Disability
401(k) retirement plan Profit sharing

Professional growth and advancement opportunities

Salary Description $18 - $22