Sr. Accounts Payable Specialist

Sr. Accounts Payable Specialist (Full Time)
Department: All Openings, Finance & Accounting

Process supplier invoices for payment according to terms for designated supplier accounts and according to defined desk procedures.

Process employee and subcontractor payments.

Perform research on accounts as necessary.

Maintain professional working relationships with internal and external customers and peers.

• Sort and match invoices and BaaN purchase invoices related to BaaN system purchase orders daily.
• Sort and match invoices and receiving records to non-BaaN purchase orders and non-BaaN material return orders daily.
• Review invoice contents and verify items invoiced to Receivers and purchase orders / material return orders for price and quantities and follows procedures to ensure no duplicate payments prior to coding for invoice for payment.
  
  Ensures only original invoices are used for payment purposes.
  
  Checks sales/use tax.
• Prepare verified invoices for payment by completing voucher stamp information and calculating any sales/use taxes necessary.
  
  Arranges contents of voucher packages in prescribed order.
• Make copies of paperwork necessary to obtain documentation for invoice payments when there are price/quantity variances, which exceed internal approval authority limits.
  
  Copies are proved to Accounts Payable Clerk daily for preparation of transmittal of requests to Purchasing.
• Provide copies of invoices to Warranty department for approval on a timely basis prior to completion of processing steps.
• Assemble voucher packages and prepare batch headers for input purposes.
• Input amounts and accounts accurately from completed voucher packages into the Accounts Payable system weekly during designated input times.
• Maintain tickler files on open items and ensure resolution.
  
  Follow up with supervisor if turn around on price/quantity approval items is not handled within a reasonable time frame.
  
  Follow up with Warranty on warranty payment approvals.
• Perform weekly review of tub contents (check for invoices not matched to receivers, receivers and no invoices, invoices and no BaaN purchase invoices, non-BaaN purchase orders with delivery dates in the past and no invoice or receiver, etc.).Follow up on items to prevent them from becoming problems.
• Assist Supervisor in maintaining supplier master file.
• Prepare and process system debit memos for supplier returns and supplier claims.
• Print checks weekly and generate system check run in the absence of Supervisor.
• Research, analyze and reconcile supplier accounts monthly.
• Prepare historical schedules on supplier payments.
• Participate in preparation of 1099 process at year-end.
• Reconcile supplier accounts when necessary to resolve problems.
• Perform other related duties as required.

This job requires supervisory responsibilities in absence of Accounts Payable Supervisor.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Associates degree and five to seven years related accounting experience required or equivalent combination education and experience.

Knowledge of Windows based computer programs is necessary to perform the duties in this position.

The employee must possess the ability to communicate effectively with all internal and external customers in both written and oral form.

The work environment characteristics described here are representative of those the employee encounters while performing the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to an office environment.

Overtime is required when necessary.

The employee in this job must be knowledgeable in regard to the safety policies and procedures of the Company as described in the Company safety manual. The employee must adhere to all said policies and procedures while supporting the goals and objectives of the organization and recognize the Company’s need to achieve its business objective.

Employee is responsible for complying with company hazardous waste disposal procedures.

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