Receptionist, Administrative​/Clerical

Description

Dean Mead - Vero Beach Office Vero Beach, FL

For over 40 years, Dean Mead has been providing exceptional legal services to businesses and individuals across Florida. Dean Mead is seeking a full-time Receptionist, based out of our Vero Beach office.

This role serves as the first impression of the Vero Beach office, welcoming clients and setting the tone for every interaction. Given our estate planning practice and high level of client contact, the Receptionist must demonstrate exceptional professionalism, discretion, patience, and attentiveness.

This position also offers excellent growth opportunities for the aspiring professional looking to develop their career in the legal field. The ideal candidate will be self-motivated and excited to collaborate with an experienced team of legal professionals.

We offer a professional environment with a competitive compensation and benefits program.

• Greet clients and visitors in a friendly and professional manner.
• Answer and direct incoming phone calls.
• Manage the reception area, conference rooms, and break room, including keeping them tidy and organized.
• Monitor office equipment and supplies, and submit inventories to Office Manager.
• Perform general administrative tasks such as filing, scanning, and data entry.
• Close files and coordinate off-site records storage.
• Prepare and distribute correspondence, mail, and faxes.
• Place orders for weekly department meetings.
• Completes runs to local banks, post office, retail shippers, etc. using personal vehicle (mileage reimbursed at IRS rate).
• Assist Attorneys and Paralegals with administrative tasks as needed.

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please contact Dean Mead Human Resources.

• Ability to manage shifting priorities.
• A true team player.
• Highly detail oriented and organized.
• Excellent interpersonal and communication skills.

• Minimum of 2+ years’ relevant administrative and reception experience (Required), in a law firm or other professional services firm (Preferred).
• Proficient in Microsoft Office Suite and PDF (Required). Experience with document management softwares (Preferred).
• Typing minimum of 75 wpm (Required).

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

• This position reports to work in-person at our Vero Beach office.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.