Executive Assistant

Job Description

The Executive Assistant to the Chief Commercial Officer (CCO) serves as a highly trusted strategic partner responsible for maximizing the effectiveness of the Commercial organization. This role provides executive-level administrative, operational, and project support while managing critical priorities, driving cross-functional collaboration, and ensuring the successful execution of key business initiatives. Acting as an extension of the CCO, the Executive Assistant exercises sound judgment, anticipates needs, manages complex workflows, and cultivates strong relationships across the organization.

Success in this role requires exceptional organizational skills, business acumen, executive presence, discretion, and a proactive approach to problem‑solving.

• Manage the CCO's calendar, priorities, meetings, travel, and communications to maximize executive effectiveness.
• Serve as a trusted advisor and strategic partner, anticipating needs and proactively managing competing priorities.
• Represent the CCO professionally in interactions with customers, partners, vendors, distributors, and internal stakeholders.
• Exercise independent judgment in prioritizing requests, resolving scheduling conflicts, and managing routine matters on behalf of the CCO.
• Provide administrative and coordination support to the Commercial Leadership Team.

• Coordinate and track strategic initiatives, ensuring accountability, visibility, and timely completion of deliverables.
• Facilitate collaboration across Sales, Marketing, Service, Software, Purchasing, Finance, and other business functions.
• Support change management, organizational initiatives, and continuous improvement efforts.
• Prepare executive dashboards, KPI reports, business reviews, and presentations to support decision‑making.
• Monitor action items, key milestones, and organizational priorities while ensuring appropriate follow‑up.
• Manage the company fleet of vehicles, including coordinating employee usage and scheduling routine maintenance, repairs, and required service appointments.

• Serve as a primary liaison between the CCO and internal teams, customers, global colleagues, and external business partners.
• Facilitate effective communication, information sharing, and alignment throughout the Commercial organization.
• Prepare, review, and distribute professional correspondence, presentations, reports, and executive communications.
• Maintain strict confidentiality regarding sensitive business, personnel, and strategic matters.

• Coordinate executive meetings, leadership sessions, and customer visits,
• Assist with trade shows and company events, including agendas, materials, logistics, and follow‑up actions.
• Organize domestic and international travel, including itineraries, accommodations, transportation, documentation, and expense reporting.
• Support travel and event coordination for members of the Commercial organization as needed.

• Identify opportunities to streamline administrative processes and improve organizational efficiency.
• Leverage technology, automation, and AI‑enabled tools to increase productivity and effectiveness.
• Support the company's Quality Management System (QMS) and compliance with organizational policies and procedures.
• Recommend best practices that enhance communication, collaboration, and business execution.

• Associate's or Bachelor's degree in Business Administration, Communications, Marketing, or a related field preferred.

• Minimum of five (5) years of experience supporting senior executives or C‑level leadership.
• Experience supporting Sales,…