Accounts Payable & Accounts Receivable Specialist

Overview

The AP/AR Specialist is responsible for the accurate and timely processing of supplier invoices, customer invoicing, payment posting, and related accounting support functions. This role ensures strong financial controls through organized documentation, consistent follow-up, and clear communication with internal teams, vendors, and customers.

• Enter supplier invoices accurately into the ERP system.
• Review invoice coding for accuracy and proper approval routing.
• Perform weekly check and ACH payment runs.
• Print, stuff, and mail checks; upload ACH files as needed.
• Monitor AP email inbox and respond in a timely manner.
• Handle internal verifications, price discrepancies, or receiving issues.
• Answer incoming vendor calls promptly and professionally, providing clear, accurate information

• Verify customer invoices for accuracy and send to customers.
• Post customer payments and record deposits.
• Monitor AR aging and notify leadership of overdue accounts.

• Process payroll journal entries.
• Reconcile and post monthly commission reports.
• Complete daily cash receipts reports
• Assist with monthly close tasks as assigned.
• Assist with audit requests throughout the year.
• Support the Physical Inventory process.

• Check Post Office box and distribute mail.
• Provide general clerical support for the accounting department.
• Maintain confidentiality of company and customer information.

No direct supervisory responsibilities

EDUCATION and/or EXPERIENCE

An Associate’s in Accounting, Finance or related field preferred, but not required; or experience in AP/AR processing strongly preferred. Experience with Microsoft Office programs, proficient Excel and Outlook skills, general computer skills and knowledge, strong organizational skills and attention to detail. Customer service and communication skills required, and the ability to travel if needed is also preferred.

LANGUAGE SKILLS

Strong written, verbal and interpersonal skills essential to effectively fulfill the job requirements herein. Ability to read, analyze, and interpret common articles and documents, financial reports, and basic legal documents. Ability to effectively present information to management.

MATHEMATICAL SKILLS

Ability to apply general accounting principles. Advanced mathematical concepts to effectively analyze statistics regarding internal and external data.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with abstract and concrete variables.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to handle documents and/or to type on a computer keyboard. The employee is occasionally required to stand, walk, and reach with hands and arms.

Ability to work independently and in a fast-paced environment. Process improvement oriented.