Receptionist - Legal Office

Job Description

Legal Office seeks Full-time Receptionist

Requirements: Must have excellent communication skills. Must be reliable and punctual. Must be neat and professional in appearance, with the ability to multi-task. Must have basic computer skills and a common-sense approach. Prior experience with Microsoft Office and Microsoft Word a must. Prior experience personal injury law preferred.

• Administrative Tasks:

  • Answer multi-line phone in a fast paced environment.
  • Screen and transfer calls.
  • Schedule appointments, meetings, and assist new clients with intake materials.
  • Manage and maintain the reception area, ensuring it is clean and organized.
  • Sort, distribute, and file mail, faxes, and other documents.
  • Process incoming and outgoing correspondence.
  • Label and sort electronic files.
  • Assist with other administrative duties as needed.

• Communication:

  • Maintain a professional and courteous demeanor with all clients and staff.
  • Communicate effectively, both verbally and in writing.
  • Maintain confidentiality of sensitive information.

• Organization:

  • Maintain accurate records and files.
  • Prioritize tasks and manage time effectively.
  • Ensure that all tasks are completed accurately and in a timely manner.

• Client Interaction:

  • Provide information and answer general inquiries.
  • Greet and welcome clients, visitors, and attorneys.
  • Answer and screen phone calls, emails, and other communications.
  • Direct calls and visitors to the appropriate person or department.

• Excellent Benefit package and PTO.