Accounts Payable Process & Automation Lead

Accounts Payable Process & Automation Lead

Devon Properties Ltd. is a leading property management and real estate services firm headquartered in Victoria, British Columbia, with offices in Vancouver and Kelowna. We are dedicated to improving the rental market for everyone through well-maintained properties, satisfied residents, and detailed financial reporting. Our culture values strong communication, collaboration, and a commitment to excellence in everything we do.

Devon Properties is seeking an Accounts Payable Process & Automation Lead to modernize and strengthen our high-volume account’s payable function.

This is not a traditional invoice processing position. Our current AP processes rely heavily on longstanding manual practices, fragmented workflows, and outdated technology. We need a practical, technically capable AP professional who can assess the entire invoice to payment lifecycle, identify the causes of delays and rework, and lead the implementation of a faster, more accurate, and scalable approach.

The successful candidate will combine strong full cycle accounts payable expertise with process improvement, systems, automation, and change management skills. This person will work directly in the AP function while designing better workflows, introducing appropriate automation and AI enabled tools, improving data quality and controls, and helping employees and business partners adopt new ways of working.

• Compensation:

The expected salary range for this position is $60,000 to $65,000 annually. Candidates who bring proven experience leading accounts payable transformation, automation, or AI enabled process improvements are encouraged to apply and

• A collaborative and professional work environment
• Career development and advancement opportunities within a dynamic team
• Extended health and dental benefits.
• 3 weeks’ vacation per calendar year.
• Monthly rent day lunch is provided by the company in addition to various social events that happen throughout the year to support a successful team environment.

During the first year, you will be expected to:

• Map and assess the complete AP process, from invoice receipt through approval, coding, payment, reconciliation, and record retention.
• Identify the root causes of payment delays, duplicate effort, approval bottlenecks, errors, missing documentation, and limited reporting.
• Develop a practical AP modernization roadmap with clear priorities, timelines, responsibilities, risks, and measures of success.
• Reduce the invoice backlog and shorten the average time from invoice receipt to payment.
• Standardize AP procedures, approval workflows, documentation requirements, vendor onboarding, and exception handling.
• Evaluate and implement appropriate workflow automation, invoice capture, optical character recognition, AI enabled tools, integrations, and reporting solutions.
• Establish dashboards and performance measures for invoice volume, cycle time, aging, exceptions, duplicate payments, outstanding approvals, and vendor inquiries.
• Strengthen financial controls, audit trails, segregation of duties, fraud prevention, and data integrity.
• Train employees and stakeholders on redesigned processes and support successful adoption.

• Lead an end-to-end review and redesign of Devon's high volume accounts payable processes.
• Document current and future state workflows, pain points, control gaps, system dependencies, and opportunities for automation.
• Translate business requirements into practical system and workflow improvements.
• Build business cases and recommendations for technology, integration, and process changes.
• Lead testing, implementation, documentation, training, and ongoing refinement of approved solutions.
• Use data to monitor results and continuously improve speed, accuracy, service, and control.
• Partner with Finance, Property Management, Information Technology, vendors, and other stakeholders to resolve systemic issues and improve accountability.

• Support and oversee full cycle accounts payable in a high volume, multi entity environment.
• Ensure invoices are received, validated, coded, approved, entered, and paid accurately and on time.
• Review invoice and payment exceptions, aged items, outstanding approvals, vendor statements, and account discrepancies.
• Maintain accurate vendor records and strengthen vendor onboarding and change verification procedures.
• Support payment runs, electronic payments, cheque processing, cancellations, and reconciliations.
• Review corporate credit card transactions and employee expense reimbursements for accuracy, approval, and supporting documentation.
• Monitor the central AP mailbox and introduce effective intake, routing, tracking, and response standards.
• Help clear existing backlogs while preventing new backlogs through better workflows and controls.
• Prepare reports and analysis for Finance leadership on AP performance, risks, and improvement…