Payroll and Finance Administrator

* Please See Below for Shift Details*

This posting is open to all qualified applicants.

Our Place Society (OPS) is an organization founded on inclusive and progressive Christian values and principles. We are driven by our values: hope and belonging, teamwork, unconditional love and safety. We work as a team to create a nurturing atmosphere of home and family, where all are welcome. A team approach is critical to living out our mission and values and directing our work.

Reporting to the Director of Finance, the Payroll & Finance Coordinator provides financial and administrative services for Our Place Society. As a multi role position the specific accountabilities of the position fall into the following two categories:

• The Payroll & Finance Coordinator is directly responsible for payroll, payroll liabilities, leave recording, statutory remittances (including union dues, pension payments and Work Safe BC payments), journal entries and account reconciliations.
• The Payroll & Finance Coordinator is directly responsible for some accounts payable tasks, as well as required to serve as back up for the Accounting Administrator.
• Process bi-weekly payroll and leave records in a timely manner.
• Prepare periodic manual payroll cheques, including verifying statement of earnings including gross and net salaries and deductions such as taxes, union dues, garnishments and insurance and pension plans.
• Identify and resolve payroll discrepancies.
• Maintain and update employee information in payroll system, including processing new hires, terminations and position changes
• Prepare, reconcile and submit payroll related filings and supporting documents, such as year-end tax statements, pension payment bi-weekly and annual reconciliation, Records of Employment (ROE’s) and other statements and filings as required by the government, union or pension plan.
• Record payroll journal entries in the accounting system
• Provide seniority hours and other pay information as required to HR for use on the twice annual seniority lists
• When required, calculate and pay mass union retro-active pay
• Be familiar with and consult with Employment Standards Act to ensure Society compliance.
• Be familiar with and consult the BCGEU Collective Agreement to ensure Society compliance.
• Be familiar with and consult Municipal Pension Plan (MPP) rules to ensure Society compliance.
• Reconcile and analyze payroll accounts
• Provide information and ad hoc payroll reports to the Human Resources department and Management as periodically requested
• Work cooperatively with employees answering payroll questions and solving problems on occasion.

Finance

• Review, process and post monthly company credit card reconciliations
• Manage incoming accounts payable invoices, send them off for approval and manage the electronic filing system and associated finance email box.
• Provide support to and coverage for the Accounting Administrator including recording payments received and processing accounts payable
• Other payroll and financial duties as assigned

Education and Knowledge:

• Completion of an Accounting diploma and/or completion of the Payroll Compliance Professional (PCP) designation, or equivalent work experience
• Working knowledge of Employment Standards Act, BCGEU collective agreement and Municipal Pension Plan rules
• Working knowledge of Payworks payroll system is an asset.
• Working knowledge of Quickbooks Online is an asset.

Training &

Experience:

• Minimum 3 years of payroll experience, preferably in a unionized environment
• Intermediate-Advanced Excel skills, including ability to sort and filter data, and excel functions including VLookup, SUMIF, and the ability to prepare and interpret pivot tables.

Skills and Abilities:

• Demons…