Job Description & How to Apply Below
Medix EMS is looking for an Administrative Assistant to join our Invoicing and Verification teams. This person will be responsible for invoicing all services, verifying worked hours submitted by our medical team, and liaising with our Admin, Bookings, and Operations teams to ensure efficient processing of customer invoices and timely delivery of services.
Summary of
Job Duties
Invoice all services provided to clients
Verify worked hours submitted by our medical team
Liaise with the Admin, Bookings, and Operations teams to ensure efficient invoice processing and service delivery
Greet clients
Handle email and phone correspondence with clients and staff
Provide flexibility to help in the retail store when needed
Assist with day-to-day order management and order preparation as needed
Assist the Bookings Officer as needed
We are looking for individuals who have a passion for the medical industry and for what they do in the workplace. This position is ideal for individuals with a background as a Medical Office Assistant (or in a related field), though this is not a requirement. The applicant must have some related office/admin experience.
Encouraged Related Office Experience and Knowledge
Use of standard office equipment and basic computer software/programs:
Microsoft Office, Adobe, Google, Quick Books
Paper and paperless file management
Accounts Receivable and Accounts Payable
Encouraged Qualities and Skills
Adaptability, flexibility, and resourcefulness
Organizational skills with excellent attention to detail
Time management and prioritization of tasks
Conflict management, resolution, and problem-solving
Ability to work collaboratively and effectively with team members at all levels
Ability to work in fast-paced environments
Requirements
High school diploma and 2-3 years of experience, or related post-secondary education
Ability to work in an active office/retail location
Excellent written and verbal communication – proficient in English
Competitive starting wage. This Administrative Assistant position is available immediately.
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