Administrative Assistant - Dunan
Listed on 2026-09-12
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Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Bookkeeper/ Accounting Clerk
NOW HIRING: IN-HOUSE ADMINISTRATIVE ASSISTANT – INVOICING & VERIFICATION TEAM
Medix EMS is looking for an Administrative Assistant to join our Invoicing and Verification teams. This person will be responsible for invoicing all services, verifying worked hours submitted by our medical team, and liaising with our Admin, Bookings, and Operations teams to ensure efficient processing of customer invoices and timely delivery of services.
Summary ofJob Duties
- Invoice all services provided to clients
- Verify worked hours submitted by our medical team
- Liaise with the Admin, Bookings, and Operations teams to ensure efficient invoice processing and service delivery
- Greet clients
- Handle email and phone correspondence with clients and staff
- Provide flexibility to help in the retail store when needed
- Assist with day-to-day order management and order preparation as needed
- Assist the Bookings Officer as needed
We are looking for individuals who have a passion for the medical industry and for what they do in the workplace. This position is ideal for individuals with a background as a Medical Office Assistant (or in a related field), though this is not a requirement. The applicant must have some related office/admin experience.
Encouraged Related Office Experience and Knowledge- Use of standard office equipment and basic computer software/programs:
Microsoft Office, Adobe, Google, Quick Books - Paper and paperless file management
- Accounts Receivable and Accounts Payable
- Adaptability, flexibility, and resourcefulness
- Organizational skills with excellent attention to detail
- Time management and prioritization of tasks
- Conflict management, resolution, and problem-solving
- Ability to work collaboratively and effectively with team members at all levels
- Ability to work in fast-paced environments
- High school diploma and 2-3 years of experience, or related post-secondary education
- Ability to work in an active office/retail location
- Excellent written and verbal communication – proficient in English
Competitive starting wage. This Administrative Assistant position is available immediately.
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