Accounting & Executive Assistant

Position Title:

Accounting & Executive Assistant
Status:
Union Exempt

Reports to:

Accounting Manager

Hours:

28/week
Wage range: $30 - $35 (based on experience)
Application Due Date:
Tuesday, September 8, 2026 at 11:59pm

Start Date:

September 282026 (tentative)
Role

Summary:

The Accounting & Executive Assistant provides support to the Accounting Manager and Management Team with specific attention on Data and Project Management support, Accounting/ Human Resource Support, Privacy,Facilities support, Communication and Scheduling. This is an in-person position at our Cedar Hill Rd office.
This is a union-exempt position. This job will require some support of BCGEU union staff and procedures that reflect our organization'sCollective Agreement.
Please note that this is a Bona fide position, and is open to Women, Trans, Two-Spirit and Gender Diverse applicants. We are a team ofgrowing diversity and encourage applications from members of marginalized groups, Indigenous persons, racialized persons, persons with disabilities,LGBQT2S+ persons and others with the skills and knowledge to engage productively with diverse communities.
Philosophy   Understanding and alignment of the Victoria Sexual Assault Centre’s vision, mission, agency goals, policies and priorities
Supporting the development and implementation of internal policies and procedures;
Promoting and supporting an environment promoting self-care,wellbeing, and work-life balance.

DUTIES AND RESPONSIBILITIES:

Accounting/Human Resource Support    Maintaining detailed tracking of VSAC grants and budgets across departments
Posting payables and other transactions to the general journal using accounting software (Sage);
Submitting remittance reports to the Municipal Pension Plan
Posting and reconciling banking transactions
Processing and generating bi-weekly company payroll (Payworks);
Gathering reporting information for monthly union dues
Administrative support of interviews, the collection and storingof interview forms and other hiring documents, and performing reference checks;
Supporting hiring procedures by sending and collecting paperwork for new hires, including HR documents, orientation plans and providing support with exit interviews when needed
Supporting orientation of new staff to benefits program, pension program and organizations HR platform as well as supporting existing staff with questions about benefits, pension and HR platform
Weekly, monthly and quarterly reports related to benefits,pensions, accruals and HR procedures
Answering or routing HR and staffing questions and supporting managers with complex HR and staffing challenges
Calculating and reporting bi-monthly accruals to all staff
Sourcing and scheduling training and educational opportunities forall staff
Data/Project Management Support    Document creation for new and ongoing projects, monitoring and updating progress;
Project support through data collection, budget maintenance, andstaff hours tracking;
Supporting effective and efficient communication with staff across projects and stages;
Develop detailed records and progress reports of new and ongoing projects.
Communication and Scheduling    Supporting information flow across the organization through clearand timely communication;
Responsible for collecting information and circulating organizational weekly update;
Taking notes and scheduling meetings;
Support with monthly and annual reporting for Management and the Boardof Directors
Facilities and Administration    Acts as organization Privacy Officer (training provided);
Support with operational facility needs, scheduling contractors and coordinating invoice payment with accounting department;
Responsible for monthly supply refills for office;
Contributes to a safe and healthy workplace for all employees and volunteers with attention to the emotional labour required when working intrauma and with an anti-oppressive lens;
Other    Performs other related duties as requested by the Accounting Manager, Executive Director, management team and/or Board of Directors.

QUALIFICATIONS:

Education, Training and Experience    Degree in business, communication, project management, human resources or other relevant field. A combination of…