Executive Assistant and Divisional Coordinator, Information Technology

Do you thrive in a fast-moving executive environment where priorities shift quickly, deadlines often overlap, and quality matters?
Are you someone who brings structure, accuracy, confidence, and “true blue” attention to detail while supporting senior leaders and a large, diverse division?
Are you excited by technology and curious about how it can improve the way people work, even if your entire career has not been in a technology environment?
If that sounds like you, this role may be a strong fit.
In this role you will be asked to...  Provide high-level executive and divisional coordination support to the Vice President, Information Technology and Chief Information Officer, while serving as a trusted resource to the broader Information Technology Division, its leaders, teams, and committees.
This role operates in a dynamic, deadline-driven environment, balancing executive support with the coordination needs of a large division of more than 100 employees. You will manage multiple priorities at once, from preparing executive materials and tracking divisional commitments to coordinating meetings, events, budgets, and administrative processes.
You’ll play a key role in:
Managing the Vice President’s calendar, priorities, meetings, travel, materials, and follow-up so urgent issues and deadlines are addressed
Drafting, reviewing, and coordinating reports, presentations, briefing notes, decision notes, executive correspondence, agendas, minutes, and action items
Coordinating divisional and committee meetings, logistics, communications, records, and administrative activities across a large and varied technology team
Planning and coordinating larger divisional events and engagement activities, bringing creativity to event plans, group activities, and experiences for large groups
Managing financial administration, including budget tracking, forecasting support, invoices, purchasing, reimbursements, and accurate expenditure records
This position operates within a hybrid work environment. Employees are required to work in the office a minimum of three (3) days per week. Additional in-office attendance may be required based on business needs, leadership expectations, and alignment with the Vice President's schedule to support collaboration, team engagement, and operational effectiveness.
In this role you will not be asked to...  Be a passive administrator waiting for direction. This role requires someone who anticipates needs, exercises sound judgement, takes ownership, and confidently improves workflows, documentation, and ways of working.
What you might love about this role...
Direct Executive Partnership:  You will work closely with the Vice President, Directors, and Managers, earning trust through discretion, judgement, follow-through, and consistently high-quality work.
Ownership and Visible Responsibility:  You will have meaningful responsibility for keeping executive and divisional priorities organized and moving. This is a role where you can take pride in owning important work from start to finish.
Technology Curiosity Encouraged:  You do not need to have spent your entire career in technology, but you should be excited by it, comfortable learning unfamiliar tools and concepts, and willing to get in there and figure things out.
Creative Coordination:  Event coordination is a significant part of the role. You will have opportunities to use your experience and creativity to plan engaging activities and well-organized events for a large division.
Varied and Connected Work:  You will support a division with diverse backgrounds, specialties, and experiences, giving you broad exposure to the people, priorities, and operations behind BC Transit’s technology services.
This role might not be for you if...
A highly…