Executive Assistant and Divisional Coordinator, Information Technology

Executive Assistant and Divisional Coordinator, Information Technology

We acknowledge with respect that BC Transit delivers our mission on the ancestral territories of Indigenous Peoples across British Columbia, and their historical relationships with the land continue to this day.

In Victoria, where our Corporate Office is located, our people are privileged to live and work on the unceded traditional territories of the Lək̓ʷəŋən peoples, and the Esquimalt and Songhees Nations.

Location: Victoria, BC

Employment Type: Full-Time Regular

Number of in-office/on-site days: 3 days per week

Annual Salary Range: Exempt Band 2 , MIN $80,000.00 - MED $93,800.00- MAX $

Do you thrive in a fast-moving executive environment where priorities shift quickly, deadlines often overlap, and quality matters?

Are you someone who brings structure, accuracy, confidence, and “true blue” attention to detail while supporting senior leaders and a large, diverse division?

Are you excited by technology and curious about how it can improve the way people work, even if your entire career has not been in a technology environment?

If that sounds like you, this role may be a strong fit.

Provide high-level executive and divisional coordination support to the Vice President, Information Technology and Chief Information Officer, while serving as a trusted resource to the broader Information Technology Division, its leaders, teams, and committees.

This role operates in a dynamic, deadline-driven environment, balancing executive support with the coordination needs of a large division of more than 100 employees. You will manage multiple priorities at once, from preparing executive materials and tracking divisional commitments to coordinating meetings, events, budgets, and administrative processes.

You’ll play a key role in:

• Managing the Vice President’s calendar, priorities, meetings, travel, materials, and follow-up so urgent issues and deadlines are addressed
• Drafting, reviewing, and coordinating reports, presentations, briefing notes, decision notes, executive correspondence, agendas, minutes, and action items
• Coordinating divisional and committee meetings, logistics, communications, records, and administrative activities across a large and varied technology team
• Planning and coordinating larger divisional events and engagement activities, bringing creativity to event plans, group activities, and experiences for large groups
• Managing financial administration, including budget tracking, forecasting support, invoices, purchasing, reimbursements, and accurate expenditure records

Hybrid Work Environment
This position operates within a hybrid work environment. Employees are required to work in the office a minimum of three (3) days per week. Additional in-office attendance may be required based on business needs, leadership expectations, and alignment with the Vice President's schedule to support collaboration, team engagement, and operational effectiveness.

Be a passive administrator waiting for direction. This role requires someone who anticipates needs, exercises sound judgement, takes ownership, and confidently improves workflows, documentation, and ways of working.

• Direct Executive Partnership: You will work closely with the Vice President, Directors, and Managers, earning trust through discretion, judgement, follow-through, and consistently high-quality work.
• Ownership and Visible Responsibility: You will have meaningful responsibility for keeping executive and divisional priorities organized and moving. This is a role where you can take pride in owning important work from start to finish.
• Technology…