Family Practice Postgraduate Program Administrator

Family Practice Postgraduate Program Administrator - (990831.1)
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Organizational Unit

University of Victoria - Island Medical Program

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

22 September 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$5,244.00 - $5,583.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

Hours of Work

Monday to Friday, 8:30 am - 4:30 pm

Employee Group:

CUPE 951 - Regular

# of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

** Note, this position is located at Royal Jubilee Hospital*
* * This position is eligible for a hybrid flex arrangement
* Job Summary

The Island Medical Program (as part of the University of British Columbia’s Faculty of Medicine distributed medical education program) is delivered in collaboration with the University of Victoria, provides medical education training to more than 3,400 undergraduate, graduate, and postgraduate learners. The educational programs span multiple training sites and are distributed to clinical academic campuses and affiliated regional centers across the province.

With the increasing number of learners on Vancouver Island, enhanced coordination between the undergraduate and the postgraduate administrative offices is required. A Regional Administrative Office (RAO) has been established to facilitate all medical education activities on Vancouver Island, and to ensure an efficient use of resources.

Reporting to the Regional Administrative Manager the position will work closely with and take direction from the Site Manager of the Victoria Family Practice Residency Program. This position works closely with the Residents, Students, Faculty and Physicians associated with the UBC Department of Family Medicine program – Victoria Site and the Island Medical Program. The Family Practice Postgraduate Program (FPPG) Administrator is responsible for first-line support for resident learners.

The incumbent will be responsible for coordinating clinical electives in Victoria across disciplines. Scheduling will be provided for Victoria FP residents and for FP residents from our other distributed sites. The FPPG Administrator will be responsible for a variety of financial processing functions such as resident reimbursements, submitting and tracking faculty or operational expenses. Additionally, the incumbent will track clinical teaching payments for electives.

The FPPG Administrator works in an environment which demands accountability, responsibility, accuracy and confidentiality as well as independent decision- making, the ability to develop processes and to schedule priorities.

This role requires occasional travel between sites, flexibility regarding work hours, and the ability to work after regular hours is required.

Job Requirements

Experience:

This position requires a minimum of three (3) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training, and experience.

Knowledge/Skills/Abilities:

Experience with curricular scheduling/administration and planning events/projects.

Ability to work independently, within a team environment and with cross-functional, inter-institutional…