Executive Coordinator

Introduction

BC Assessment is currently looking for a permanent Executive Coordinator to join our Finance Division in our Victoria office.

We acknowledge that our Victoria office is situated on the traditional and unceded territory of the Lekwungen speaking People, which includes the Esquimalt and Songhees First Nations, as well as the traditional lands of the W̱SÁNEĆ First Nations.

Location:

Victoria, BC

Hybrid Work:
Minimum 3 days per week in office

Compensation: $81,855 - $100,045

* The salary range provided is based on our current Management salary structure. The successful candidate's placement will consider qualifications, experience, market norms, and internal equity. The typical recruitment range spans from the minimum to the mid-range, with the potential to advance to the maximum through performance-based increases.

As a Provincial Crown Corporation, our enduring purpose is to support communities through independent excellence in property assessments. Our people are the key to our success – they drive our business, bring our values to life and help build communities. We value BC and also, truly value our people. Learn about BC Assessment and what we do by watching this video!

You’re a highly organized, proactive professional who brings structure, sound judgment, and a calm approach to a fast-paced environment. You’re skilled at managing competing priorities, anticipating needs, following through on commitments, and keeping important work moving. You’re comfortable working with confidential and sensitive information, know when to flag an issue, and take pride in producing accurate, polished work. You’re a strong communicator and trusted partner who builds effective relationships with executives, leaders, managers, staff, and external stakeholders.

You can bring the big picture together while staying on top of the details, whether you’re coordinating business planning and budgets, preparing briefing materials, supporting an issue that needs attention, or helping improve a process. You’re curious about how things work, comfortable with technology and systems, and always looking for practical ways to make work easier and more effective.

The Executive Coordinator is a senior professional role within the Finance Division, providing trusted operational, administrative, and business support to the Vice President & Executive Financial Officer (EFO). Reporting to the VP & EFO, you’ll help connect priorities across the Division, coordinate the flow of information and follow-up, and ensure key activities and commitments move forward. You’ll also contribute to divisional planning, budgeting, reporting, issues management, and special projects.

• Coordinate the day-to-day operations of the VP & EFO office, managing priorities, tracking commitments, and ensuring timely follow-up across the Division.
• Serve as a key connection point between the VP & EFO, Division leaders, corporate partners, and staff, ensuring information flows effectively and priorities, decisions, and commitments are understood and acted upon.
• Plan and coordinate leadership meetings, including agendas, materials, presentations, decisions, and follow-up on action items.
• Coordinate divisional business planning, budgeting, and forecasting activities, bringing together information from across the Division and supporting alignment with corporate priorities.
• Develop and implement effective administrative processes, procedures, templates, and tools that improve efficiency, information management, and consistency.
• Monitor emerging issues and risks, identify potential impacts or conflicts, and ensure the VP & EFO and Division leaders have timely information, options, and…