Administrative Assistant

Position: Administrative Assistant - Contract
Victoria | Full Time | Temporary until April 2028

Our Victoria office is hiring a  Full-time Administrative Assistant  to support our team. This role is a  temporary position , covering a leave of absence until April  2028 , with some potential for extension.

What this role is about
The Administrative Assistant is responsible for providing clerical and administrative support to the licensed Strata Manager(s). The Strata Manager Assistant is the liaison to 5 - 7 Strata Managers, interacts with internal and external customers, and is an integral part of serving our clients.

What you’ll be responsible for

Provide administrative support to Strata and Rental Property Managers

Compose and type routine correspondence, memos, notices, reports, etc.

Prepare documents for Realtor and Lawyer requests

Process general mail-outs

Respond to telephone and email requests and provide information/assistance

Provide coverage for other Administrative Assistants/Receptionist when away

Prepare documents and/or forms for realtors

We are looking for someone who can do most of the following:

Must be a team player with good common sense

Excellent time management skills

Self-starter with exceptional organizational skills and strong attention to detail

Able to perform tasks independently

Remain positive and calm in a very busy environment

Demonstrate strong work ethics

Adhere to privacy and confidentiality regulations

Exude a "can do" attitude in all undertakings and be receptive to change and challenges

Sound knowledge of Microsoft Office programs

Business computer experience

Proactive customer service skills

Able to utilize a multi-phone reception desk

Able to multi-task and meet deadlines

You do not need to meet every requirement to apply.

This role may be a good fit for you if:

Are early-career, a student, or returning to the workforce

Prefer  clear expectations, defined tasks, and structured work

Enjoy helping others by keeping things organized and on track

Like routine with some variety from day to day

Work environment

Full-time

In-office role based in  Victoria

Supportive team environment

Dog-friendly office

workweek (Monday-Friday)

Paid Sick days

Ability to apply for internal, permanent postings

A great team to work with - we have been awarded the distinction by our employees of "Great Place to Work" seven years in a row!

Associa is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. Associa does not in any way discriminate on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.