Metadata Assistant

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Organizational Unit

University of Victoria - Library

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

27 September 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$4,796.00 - $4,947.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

Hours of Work

Monday to Friday, 8:30 am - 4:30 pm

Start Date

10/1/2026

End Date

7/31/2028

Employee Group:

CUPE 951 - Term

# of Hires Needed

1

Category

Education, Training, and Library

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

This position is eligible for a modified work schedule.

Job Summary

Under the direction of the Head of Metadata and reporting to the Metadata Supervisor (Cataloguing), the Metadata Assistant carries out resource description on material covering a wide variety of subjects, languages, and formats to enable discovery of library resources. This involves the creation of MARC and BIBFRAME authority and bibliographic records, the assignment of subject headings and classification numbers, and may include the creation of metadata for digital objects.

The incumbent will provide cataloguing and metadata services for analogue and digital objects within the Library’s Alma Library Services Platform (LSP), DSpace (UVicSpace institutional repository) and Samvera digital library and other systems as needed.

Job Requirements

Experience:

This position requires a level of education, training, and experience equivalent to a minimum of 2 years’ experience working within a comparable environment, preferably in a post-secondary or institutional environment or an equivalent combination of education, training and experience.  Knowledge, skills, and abilities

Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment.

Demonstrated ability to work in a respectful manner in a team environment with people from a broad variety of cultural backgrounds, and contribute to an inclusive working and learning environment

Knowledge of cataloguing and/or metadata standards employed in an academic environment (e.g. MARC
21, RDA, CONSER, LCSH, LCC, DDC, Dublin Core, etc.)

Knowledge of efficient searching and use of cataloguing and metadata online tools and databases (e.g. OCLC, Library of Congress cataloguing resources, etc.)

Excellent organizational skills including attention to detail, time management, and ability to multi-task in a fast-paced environment

Excellent communication skills (both oral and written)

Ability to work independently and within a team environment in a professional and conscientious manner

Willingness to take initiative and solve problems with limited supervision

Ability to follow international and local policy and procedures

Excellent analytical and research skills

Ease with using technology and enthusiasm for applying technology to solve problems

Excellent organizational skills

Flexibility and willingness to adapt to new ideas and concepts

Advanced proficiency with computer applications (i.e. MS-Office Suite, content management systems)

Specialized knowledge/education  Secondary school diploma or equivalent.

Assets/Preferences

Experience working with library and/or digital asset management systems

Experience editing and creating…