Administrative Assistant, Tax

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live.

That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

• Provide administrative support to tax practitioners and assist with the coordination of client work.
• Prepare, organize, assemble, and file tax-related documents and correspondence.
• Support the completion of various tax filings and related processes by collecting information, tracking requirements, and obtaining approvals.
• Manage electronic and paper client files, including scanning, filing, and document management.
• Coordinate the secure exchange of documents with clients through approved platforms.
• Prepare client invoices and respond to invoice-related inquiries.
• Communicate with clients, government agencies, and other external contacts as required.
• Proofread, format, and prepare reports, letters, presentations, and other business documents.
• Coordinate meetings, book rooms, arrange catering and technology, and take meeting notes when required.
• Support travel arrangements, expense administration, and client relationship management activities.
• Participate in ongoing training and contribute to process improvements and administrative best practices.
• Collaborate with the broader administrative team to support firm initiatives and deliver exceptional service.

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flex Ability is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally.

This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at

• 3-5 years of administrative experience, ideally in a professional services environment.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to producing high-quality work.
• Excellent written and verbal communication skills with a client-service mindset.
• A proactive, collaborative approach and eagerness to learn and grow.
• Confidence working independently while contributing to a team environment.
• Proficiency with Microsoft Office (Word, Excel, and PowerPoint).
• Experience with CRM software is an asset.
• Administrative Assistant education or certification is considered an asset.
• Flexibility to work additional hours during peak periods (typically March to June).

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our…