Senior Administrative Secretary

Job Title  Senior Administrative Secretary
Agency  Texas A&M University - Victoria
Department  College of Education & Health Professions
Proposed Minimum Salary  Commensurate

Job Location  Victoria, Texas
Job Type  Staff

Job Description  Primary Responsibility :
Works under general supervision and provides administrative and financial support to the College of Education & Health Professions and the Nursing Program.
Primary Duties   Maintains a variety of administrative, academic and fiscal records. Receives, verifies, prepares, processes, and reviews forms, and other documents. Assists with monitoring accounts, and expenditures, ensuring compliance with state and university guidelines. Assists supervisor with administrative needs and special projects as assigned.
Prepares and routes correspondence, reports, forms, and memos, including material of confidential nature.
Processes and monitors various departmental contracts, grant transactions, and departmental invoices for payment.
Reconciles university credit card purchases and prepares associated expense reports.
Coordinates and prepares travel arrangements and itineraries and related documentation for department personnel and prepares expense reports for travel reimbursements.
Processes human resources and payroll functions and completes related HR documentation, as assigned.
Answers, directs phone calls and visitors; may maintain administration calendars; arranges meeting; and interacts with senior administrators, external constituents and agencies, unit directors, staff and students, as needed or requested.
Plans and coordinates logistical and administrative support for events and meetings and provides on-site support.
Coordinates the purchasing of departmental program area equipment and office supplies. Tracks and orders desk copies.
Serves as department property custodian; monitors and completes annual inventory of capital assets.
Collects and maintains syllabi each semester; prepares and processes student academic appeals and issues, as requested by the Dean and Department Chairs
Performs other job-related duties as assigned.
Supervisor  Manager of College Business Operations
Subordinates  None. Provides functional guidance and training to student workers

Job Requirements  

Education and Experience   High school diploma or equivalent combination of education and experience.
Five years of related experience.
Knowledge,

Skills and Abilities

Knowledge of word processing, spreadsheet, and database applications. Attention to detail, planning and organizational skills. Ability to work with sensitive information and maintain a high degree of confidentiality. Excellent written, communication, analytical, and interpersonal skills. Ability to work in a fast-paced, high stress environment. Ability to multitask and work cooperatively with others and ability to work independently once given a project.

Lifting of light to medium weight items. Local travel and minimal evening or weekend hours may be required.
Working Condition  Work is primarily performed in an office environment with regular computer use and interaction with campus personnel.
Required Attachments   Cover Letter
Resume
List of Professional References
Salary  Starting salary for this position is $16.00/hour and is negotiable depending on education and experience.
Texas A&M University-Victoria Values  Together We Rise
W is
E xcellence
Respit
I ntegrity
S tudents
E mpathy
Setting  Texas A&M University-Victoria is the most recent addition to the Texas A&M University System. The University was founded in 1973 as part of the University of Houston System and was transferred to the Texas A&M University System during the 89th Texas Legislative Session. A&M-Victoria is the only four-year university in a 100-mile radius…