Office Administrator

Established in 1984, Avalon Mechanical has grown into an industry recognized Mechanical Engineering Consultancy firm. Specializing in Mechanical Design Systems for HVAC, Plumbing, and Fire Suppression, we have completed thousands of projects in a range of industries. With offices in Victoria, Nanaimo, and Vancouver, our team is growing, and we are looking to add to our complement of skilled and knowledgeable administrative professionals.

Avalon Mechanical Consultants Ltd. currently has an opening for a full‑time Office Administrator position in our Victoria office to start immediately. This exciting position is an integral part of the Avalon team, providing general administrative support to our engineering professionals. The role will require a nimble, learning‑focused mindset that can adapt to the changing demands of a busy workload. The successful candidate will be positive and engaging with the ability to organize, prioritize, and problem solve with confidence.

They will efficiently manage their workload while collaborating with the administrative team.

Compensation and benefits for this position are to be discussed with applicants on an individual basis. The salary range is between $28-$33/hour depending on experience.

• Previous experience in an administrative or legal‑focused role in an office environment.
• Knowledge of legal proceedings and contracts is considered an asset.
• Ability to produce high‑quality technical writing.
• Proficient computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
• Excellent customer service and relationship building skills.
• Adaptable and flexible with the ability to prioritize work.
• Highly organized and able to manage workflow efficiently and independently.
• Excellent time management, written and verbal communication skills.
• Team player with a positive attitude.
• Willingness to learn and to grow with the company.
• Completion of courses in Business Administration an asset.

• Manage proposal writing and project set up for our Victoria office.
• Monitor project bid‑sites such as BC Bid.
• Provide exceptional proactive support to administrative team.
• All frontline customer service (answer phones, emails, greet walk‑in clients).
• Manage mail and courier items – collect, sort, and prepare incoming and outgoing items.
• Act as first point of contact to visitors, answer inquiries, and deliver excellent customer service.
• Utilize Project Management software.
• Maintain office supplies, cleanliness, organization.
• Scanning, filing, and maintaining project documentation and records.

When joining our team, employees can expect to be a part of an inclusive group of individuals who enjoy challenges and work collaboratively to achieve project goals.

Highlighted benefits include:

• Comprehensive health benefits
• Employer matched group RRSP
• A supportive and motivated work environment
• Interesting, challenging, and rewarding work
• Bright and open workspace
• A flexible schedule
• Top‑of‑the‑line hardware and software systems
• Ergonomic, sit/stand workstations
• Weekly and monthly social activities
• Budget for company swag