Administrative & Accounting Assistant

Salary: $50,000–$65,000 per year, depending on experience

Talent Renew Inc. has partnered with a well-established law firm in Victoria, BC, to recruit an Administrative & Accounting Assistant for its growing team.

This is an excellent opportunity for an organized, detail-oriented professional with at least one year of experience in a law firm who is looking to develop their skills in legal administration and accounting.

The successful candidate will play an important role in supporting the firm's accounting, administrative, and day-to-day office operations while working closely with the COO, paralegals, and legal assistants.

• Prepare bank deposits and ensure timely processing.
• Prepare and process trust transfers in accordance with Law Society rules and regulations.
• Post monthly and one-time disbursement expenses.
• Process accounts payable and maintain accurate vendor accounts.
• Communicate with vendors regarding billing and service-related issues.
• Maintain accurate financial records and documentation.
• Coordinate with the firm's CPA and assist with additional accounting duties as required.
• Ensure financial transactions comply with applicable Law Society rules and regulations.

• Provide reception coverage, answer incoming calls, distribute mail, and arrange couriers.
• Coordinate travel arrangements, including changes and cancellations.
• Assist with office supply orders and general office organization.
• Prepare meeting rooms and maintain a professional office environment.
• Liaise with property management regarding office-related matters.
• Provide administrative support to the COO, paralegals, and legal assistants.
• Assist with social media updates and office communications.
• Support the social committee with event planning, bookings, and arrangements.

• Minimum of 1 year of experience working in a law firm.
• Strong administrative and organizational skills.
• Proficiency in Microsoft Office, Adobe, and Google Workspace.
• Above-average Excel skills are considered an asset.
• Strong attention to detail and accuracy, particularly when handling financial information.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize responsibilities, and work independently.
• A team-oriented attitude with a willingness to assist wherever needed.
• Experience with Clio, Net Documents, Trello, or Canva is an asset.
• Knowledge of Law Society rules and regulations related to law firm accounting is an asset.
• Annual salary of $50,000–$65,000, based on experience.
• Extended health and dental benefits.
• RRSP matching for permanent full-time employees.
• Professional development allowance.
• Generous vacation and paid sick/personal days.
• Secure on-site bicycle storage.
• Social committee and team events.
• Complimentary snacks, coffee, and tea.