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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Executive Admin/ Personal Assistant, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
Coordinate Board governance and executive administration as an in-office Executive Assistant with Our Place Society. Daytime Monday-to-Friday hours apply.
This Executive Assistant supports the Chief Executive Officer, Board of Directors, and occasionally the Senior Leadership Team. Responsibilities include preparing meeting packages, maintaining resolutions, coordinating the Annual General Meeting, and managing executive priorities. Success requires advanced Microsoft 365 proficiency, strong writing, and professional stakeholder communication. Experience supporting Boards is a strong asset, while non-profit experience is an asset.
Key Responsibilities:- Coordinate Board and committee meetings
- Prepare agendas, minutes, packages, and governance materials
- Maintain Board records, resolutions, and decisions
- Collect information for Board reports
- Support Board recruitment, orientation, and engagement
- Five or more years of senior administrative experience
- Experience supporting senior executives and leadership teams
- Board support experience is a strong asset
- Strong writing, editing, verbal, and communication abilities
- Ability to work with diverse communities and staffing
Use governance coordination, executive administration, and relationship-building skills to support Our Place Society’s Board and leadership.
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