Manager, President’s Office

Salary Recruitment Range: $70,719 to $94,292 per year - Starting salary is determined through knowledge, experience and internal equity. Performance Range:
Salary may be up to a maximum of $103,721, which is obtainable through annual performance increases.
Number of positions to be hired under this posting
Number of positions to be hired under this posting 1
Additional Pay Considerations
Days of the Week
Days of the Week Monday to Friday
Work Schedule
Work Schedule 8:00am - 4:00pm
Hours per Week 35
Additional Work Arrangements
Position Type
Position Type Continuing Full Time
Position Reason
Position Reason Replacement
Posting Type
Posting Type Employees Only
Division/School
Division/School President's Office
Department
Department President's Admin Office

Job Description
A) JOB SUMMARY
Under limited supervision, this position manages the President’s office and provides administrative support to the President. In this capacity, the Manager, is responsible for coordinating a wide range of activities involving all levels of personnel at the College, and for directly handling pressing matters in the President’s office. The duties of this position involve interaction with a wide variety of external contacts in all levels of government and the community.

As well, this position constitutes the formal channel through which sensitive, emergent, or confidential matters reach the President. The Manager, President’s Office manages the President’s Office and supervises and coordinates the work of support staff in the Executive offices. The role requires the individual to possess self-directedness, excellent organizational skills, as well as sound judgment and discretion in order to balance competing priorities in a large and complex organization.
Reports to the President
Dotted line reporting of other Executive Assistants in the Executive offices.
C) KEY

ACCOUNTABILITIES / RESPONSIBILITIES
Presidential Support
uses initiative and judgment to take action so that matters requiring immediate attention are prioritized and appropriately addressed;
screens, reviews, and prioritizes all correspondence and communication (written / verbal / published / email) to ensure the President’s timely response. This includes: assessing information, providing background data where necessary for general information and decision-making; providing advice, replies, follow-up, or assistance on own initiative where appropriate; responding directly, or preparing response for President’s signature;
reviews and processes confidential materials and matters directed to and emanating from the President’s office; including the management and resolution of sensitive student or union matters
undertakes regular contact with external bodies, such as the Office of the Minister responsible for post-secondary education, on a wide range of matters concerning the President’s office and the college in general;
compiles information for the President, prepares reports or materials as required;
provides advice and recommendations to President on procedural and sensitive matters;
manages the President’s schedule, using clear understanding of current and emerging issues along with tact and diplomacy to ensure issues are dealt with in a timely manner;
drafts President’s written and verbal reports to the Board which outline his attendance at events and meetings;
acts as the President’s contact for all computing hardware and software needs.
Committee Support Functions
provides administrative support for the committees led by the President. This includes: creation of agendas and collection of supporting documents for President’s approval, distribution of meeting packages, agenda, composition and distribution of minutes, ensuring follow-up on items requiring action; researching…