Community Representative & Extreme Weather Response Coordinator

Join Beacon Community Services as a Community Representative & Extreme Weather Response (EWR) Coordinator and contribute to a coordinated community response that supports people experiencing homelessness during extreme weather. If you value collaboration and work with a clear community purpose, we’d love to hear from you.
Days/Hours of Work:  Part-time/flexible seasonal hours, with availability outside regular business hours as required at an average of 20 hours per week.
Location of Work:  Sidney / Saanich Peninsula
Term:  Approximately October 15 to April 15
Position Summary  The Community Representative & Extreme Weather Response (EWR) Coordinator is responsible for coordinating Beacon Community Services’ community and operational responsibilities within the BC Housing-funded Extreme Weather Response program.
As the designated Community Representative, the Coordinator monitors weather forecasts and local conditions and activates and cancels EWR alerts in accordance with the approved Community EWR Plan. BC Housing identifies the Community Representative as the community lead responsible for monitoring weather conditions and activating and cancelling EWR alerts based on locally established criteria.
As EWR Coordinator, the position supports operational readiness, staffing coordination, communication, documentation, community partnerships and reporting to ensure the EWR shelter can activate safely and efficiently when required.
This position requires significant flexibility. Extreme weather and shelter activations can occur outside regular business hours, and priorities may change quickly based on weather, staffing and operational circumstances.
While coordination is the primary function of the position, the Coordinator is also part of Beacon's operational contingency response. When minimum staffing levels cannot otherwise be achieved, the Coordinator may be required to provide direct EWR shelter coverage, including evenings, overnight shifts, weekends and statutory holidays.

Key Responsibilities  1. Community Representative & Weather Monitoring   Monitor weather forecasts and changing local conditions throughout the EWR season.
Assess forecast and observed conditions against the activation criteria contained in the approved EWR Community Plan.
Make timely decisions regarding the activation and cancellation of EWR alerts within the authority of the Community Representative.
Maintain appropriate documentation of weather monitoring and activation/cancellation decisions.
Communicate EWR activations and cancellations promptly using established notification processes.
Monitor changing conditions during active weather events and adjust coordination as required.
2. EWR Operational Readiness & Coordination   Coordinate seasonal readiness before EWR operations begin.
Support readiness of the approved EWR shelter site.
Coordinate EWR activation with Beacon leadership, shelter staff and other designated personnel.
Ensure required operational supplies, equipment and resources are available.
Support the development and maintenance of staffing plans and schedules.
Monitor staffing capacity and proactively identify potential coverage gaps.
Communicate anticipated activations as early as practicable to support staffing and site preparation.
Respond to emerging operational issues and escape significant risks or concerns to management.
Support deactivation and transition following EWR events.
Participate in operational debriefs and recommend improvements for future activations.
3. Staffing & Direct Shelter Coverage   Support recruitment, onboarding, scheduling and deployment of seasonal EWR staff as assigned.
Maintain current staff contact and availability information.
Proactively work to address anticipated staffing gaps…