Proposal Writer

ABOUT VIVID SOLUTIONS  Vivid Solutions is an innovative software development company dedicated to providing user-centred and cutting-edge technology solutions for our clients in the BC Government sector. We thrive on tackling complex problems, and are passionate about helping people and businesses thrive by developing technology solutions that enable them to excel in their respective industries. With over 25 years of experience in the IT industry, Vivid Solutions boasts a wealth of knowledge, experience, and adaptability in an ever-changing technological landscape.

Our value-driven and innovation-first mindset cements us as one of the leading custom software teams and drives us to produce top-tier products for our clients. At Vivid Solutions , we believe that a motivated and fulfilled team contributes to our overall success. We offer a unique work experience that balances making a tangible impact with the continuous growth and stability that you seek, while our people-first culture fosters professional development and work-life balance.

We are headquartered in Victoria, BC and to learn more about what we offer please visit
ABOUT

THE ROLE  We are seeking a detail-oriented and versatile Proposal Writer to join Vivid Solutions on a contract, as-needed basis. Working closely with our executive team and subject matter experts, you will lead the development of high-quality responses to RFPs, bids, and other competitive opportunities, across public and private sectors. This is an on-call engagement, as opportunities arise, well suited to someone who can work independently, flex their availability around submission deadlines, and hit the ground running.

Beyond individual submissions, you will also play a role in strengthening Vivid’s proposal function more broadly, helping us maintain the tools, templates and source material that support consistent, high-quality proposals over time.

KEY RESPONSIBILITIES   Proposal Development:
Review solicitation documents (RFPs, RFQs, and similar) to identify requirements, evaluation criteria, and submission risks; write clear, compelling proposal content that directly addresses scoring matrices.
Stakeholder

Collaboration:

Interview subject matter experts and internal stakeholders to gather technical, operational, and business information, asking thoughtful questions to uncover what isn’t immediately apparent.
Content Synthesis:
Translate complex, technical concepts into clear, persuasive written responses tailored to evaluator expectations.
Proposal Process & Materials:
Maintain and continuously improve Vivid’s proposal resources and workflow, including source material, templates, and review processes.
Quality & Compliance:
Identify information gaps, coordinate with internal teams to close them, and ensure submissions meet formatting, compliance, and confidentiality requirements.
Responsible AI Use:
Use AI tools appropriately to support research, organization, and drafting, applying strong editorial judgment and sound discretion regarding what information can be entered into AI/LLM tools.
QUALIFICATIONS   Proven experience in proposal writing, grant writing, or government procurement responses, public sector experience is required.
Direct experience with public-sector procurement processes, government funding programs, and writing against scoring matrices.
Experience working with technical subject matter experts, including conducting interviews and extracting information from stakeholders.
Strong ability to turn incomplete or ambiguous information into clear, well-structured written content.
Comfort with technology and technical conversations, you don’t need to be technical yourself, but should be at ease working alongside a technical team.
Strong organizational…