Human Resources Assistant

Overview

The Corporate HR Administrative Assistant will be responsible for administrative and office support for the day-to-day operations and activities of the Human Resources department.

University students studying HR in their Junior or Senior year are encouraged to apply. We will work around your school schedule.

• Handle employment-related inquiries from employees and facility HRCs, gathering requested information, responding appropriately and timely, and referring complex and/or sensitive matters to the appropriate staff
• Process all incoming HR mail and faxes and occasionally complete employment verifications
• Responsible for ordering and mailing out administrative name badges and business cards
• Audit and verify licenses and certifications to confirm credentialing qualifications
• Complete background check audit monthly
• Perform other routine audits to include monthly OIG reports and vaccination documentation compliancy
• Effectively communicate and follow through with facility HRCs on all questions and outstanding items discovered through audits
• Assist in managing Education and Tuition Assistance Program by receiving, processing and approving applications
• Assist in managing Storms of Life Emergency Fund by tracking applications and overseeing communications
• Contact DWD Scholars to connect with Wellsential Health facilities for employment opportunities and provide follow-up communication
• Assist the department with special projects or additional tasks as assigned
• Provide backup administrative support for benefits, recruiting and other HR areas
• Ad hoc projects related to the HR department (e.g. assisting with benefits open enrollment, data entry, report creation etc.)
• Scheduling meetings, meeting correspondence, and tracking follow-ups
• Filing, copying, scanning, supply ordering, tracking of expenses and other organizational needs

• Previous administrative and/or HR experience is required
• Ability to effectively utilize and switch between multiple software applications and databases
• Demonstrated experience utilizing the MS Office suite, particularly Word, Excel, PowerPoint and Outlook
• Must be highly organized, resourceful and have strong attention to detail
• Strong written and verbal communication and interpersonal skills as well as the ability to exercise discretion and confidentiality
• Enthusiasm and interest in Human Resources with a strong work ethic and team mentality