Senior Administrative Coordinator, Continuing Education

The CTE-Continuing Education Department is recruiting for one full time Administrative Assistant III. This position is responsible for performing duties including instructional support, effective office management, communication with administrative staff, instructors, students and the general public; and maintenance of organized files for the Department.

This position is benefits eligible. For more information on Victoria College's excellent benefits package, click the benefits tab.

About Our Institution

Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 7,100 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners.

VC features five academic divisions:

Academic Support & Student Success

Allied Health

Career & Technical Education

Arts, Humanities, & Social Sciences

Science, Mathematics, Engineering, & Physical Education

Additionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community.

Living in the Area
Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails.

The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike.

Duties include, but are not limited to the following:

Perform all departmental functions in Banner.;

Primary responsibility for Departmental registrations;

Manage the archival of course documentation (rosters, student evaluations, certificates of completion) for all non-credit open enrollment courses;

Identify and secure appropriate resources (instructional materials, room scheduling, course materials, parts, and supplies) for all Continuing Education course offerings;

Hire, schedule, train, supervise, and evaluate student workers;

Ensure Financial Aid and scholarship awards are posted to student accounts in a timely manner;

Track Installment Plan students to ensure payments are made in a timely manner;

In cooperation with Department Chair of CTE Continuing Education, review/award departmental scholarships via Award Spring.

Create and maintain Departmental Purchase Order tracking for day-to-day operations and historical reference;

Maintain inventory of equipment, materials, textbooks and supplies to be used in CTE CE training;

Provide information on course offerings to the community and VC staff;

Respond professionally to internal and external communications via telephone, fax, mail, e-mail, Element 451, and in person;

Primary responsibility for processing payments for Departmental open enrollment classes, which includes Banner and Touch Net processing, and daily closeout of Touch Net;

In cooperation with all department staff, participate in the development of the department’s course schedule;

Ensure Special Topics courses are reported to WECM in a timely manner;

Coordinates third party training providers’ payments;

Process check requests and travel reimbursement as needed;

Maintain and order office supplies;

Assist CTE-CE Curriculum Coordinators with program Advisory Committee meetings, including coordinating meeting dates and times with committee members, communicating meeting details to attendees, maintaining RSVP and attendance lists, scheduling meeting locations and setup, preparing meeting materials, taking and preparing official meeting minutes, ordering and picking up meals and refreshments, and obtaining supplies as needed;

This position will access student records at times and will follow all FERPA guidelines.

Other duties as assigned.

Required:

• Associate degree or equivalent combination of…