Administrative Assistant III - Arts,Humanities & Social Sciences Job Victoria area,Texas USA,Education / Teaching

The Arts, Humanities, & Social Sciences Department is recruiting for one full time Administrative Assistant III. This position is responsible for performing duties including instructional support, effective office management, communication with administrative staff, instructors, students and the general public; accurate typing and distribution of correspondence, schedules, syllabi, examinations, and reports; and maintenance of organized files for the Division.

This position is benefits eligible.

About Our Institution

Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 7,100 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners.

VC features five academic divisions:

Academic Support & Student Success

Allied Health

Career & Technical Education

Arts, Humanities, & Social Sciences

Science, Mathematics, Engineering, & Physical Education

Additionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community.

Living in the Area

Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails.

The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike.

Assist Dean with correspondence, monitor/maintain calendar for dean and department chairs.

Assist Dean and Department chairs with schedule development including data entry of the schedule in Banner, as well as proofing and editing.

Assist Dean with development of division budget and monitor department budgets.

Assist Dean with Unit Plans, End of Year Reports Schedule meetings for the Dean, department chairs, and division.

Maintain faculty evaluation schedule and assist with collection of documents for evaluation and tenure committees.

Monitor and track faculty absences for the Dean.

Assist full-time and adjunct faculty members as needed.

Follow up calls to unpaid students and students not attending class.

Greet/assist students.

Prepare Faculty Load and Compensation records.

Prepare and distribute student evaluation of instructor packets.

Scan completed student evaluations and post results to appropriate network drives and programs.

Establish and maintain division files.

Maintain office equipment.

Complete paperwork for issuance of keys to faculty/adjunct faculty

Prepare substitute reports for payment.

Order, receive, and store materials and supplies.

Assist faculty with travel arrangements.

Post syllabi and vitae to shared directory.

Maintain classroom schedules.

Distribute mail, answer telephone and relay messages.

Other duties as assigned.

This position will access student records at times and will follow all FERPA guidelines

Required Qualifications

Associate degree required in a related field or equivalent work experience in lieu of degree
Three years administrative assistant experience required
High level of proficiency with MS Word, MS Office Outlook, Excel
Operate equipment such as computers, fax machines, scanner, copy machines
Excellent human relations and communications skills
Ability to relate to college administration, faculty, students and the public in a positive, courteous, and tactful manner
Ability to successfully manage multiple projects
Display discretion in matters concerning confidentiality

Preferred Qualifications

Experience with comprehensive computer information system such as BANNER, Data-Tel, etc.
While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc.
Will be required to sit and reach with hands and…

Administrative Assistant III - Arts, Humanities & Social Sciences