Executive Assistant to CEO

Company Overview

At Clarest Health, we are a leading healthcare organization committed to transforming patient care through innovative pharmacy services and personalized medication management. Our mission is to deliver high-quality, patient-centered care by leveraging technology, industry expertise, and medication data analytics to improve clinical outcomes, streamline medication management, and drive cost-effective solutions.

Location:

On site at our Vienna, Virginia office – 5 days/week.

Schedule:

Monday – Friday.
Travel:
Up to 10%.

Salary: $ - $ annually.

Report to:
Chief Executive Officer.

• Comprehensive Medical, Dental and Vision Insurance
• Paid Time Off and Family Bonding Period
• Free Virtual Care & Telemedicine – healthcare at your fingertips, anytime, anywhere
• 401k with company match – invest in your future with us
• Referral Bonuses – help us grow and get rewarded
• Life Insurance, Pet Insurance, and more!
• Meaningful Work – make a real difference in the lives of others every day
• A Growing Company – exciting opportunities ahead as we expand

• Manage CEO’s
  
  Schedule:
  
  coordinate and prioritize the CEO’s meetings, appointments, and travel arrangements, ensuring efficiency and time management. This includes managing personal calendar requests with high confidentiality.
• Travel Coordination: organize CEO’s travel, including booking flights, accommodations, and ground transportation, aligning with personal preferences and company requirements.
• Executive Support: provide direct administrative support to the CEO, including drafting emails, handling correspondence, and preparing for meetings.
• Project and Event Management: support the CEO in handling and prioritizing key operational initiatives and special projects, ensuring they are properly executed and aligned with organizational goals, as needed. Provide support in gathering and analyzing information for decision‑making purposes, ensuring relevant data is available for the CEO’s review.
• Supporting Role: assist in gathering information and conducting basic research to support the CEO’s decision‑making and organizational activities as needed.
• HQ Office Operations: oversee day‑to‑day operations of the company headquarters, ensuring the office is stocked with necessary supplies and well‑maintained. Serve as the primary point of contact for building management and IT.
• Event Coordination: plan and coordinate office events, meetings, and special activities for the CEO, ensuring logistics are seamlessly handled.
• Internal and External Liaison: act as the primary contact between the CEO and internal/external stakeholders, ensuring clear and professional communication at all times.
• Basic Communication Support: assist with drafting, editing, and proofing emails, presentations, and other materials for the CEO as needed.
• Strategic Content Support: assist with drafting and editing internal and external communications, including memos, presentations, and reports, ensuring clarity and consistency.
• Brand Messaging: work with the CEO to ensure consistent messaging and branding across the organization. Partner with Marketing/Communications as needed to align on organizational tone and messaging.
• Event Communication: assist in the preparation of content for public speaking engagements and appearances, supporting the CEO in ensuring alignment with organizational objectives. Support the development and editing of content for the CEO’s public speaking engagements, ensuring materials reflect the organization’s mission and values, in collaboration with the leadership team.
• Handle confidential information with integrity and professionalism, particularly regarding CEO’s calendar, personal matters, and any sensitive company information.
• Adhere to Clarest’s Code of Conduct, follow Clarest Compliance policies and procedures, and report any suspected violations of any federal or state laws to the direct supervisor, Human Resources, or the Compliance Officer.
• Perform any and other responsibilities as assigned by the manager to support these and other responsibilities in the department.

• Minimum Bachelor’s degree in Business Administration,…