Marketing Proposal Coordinator II

Responsibilities

• Taking ownership of proposals and marketing efforts that support the firm's strategic pursuits
• Collaborate closely with technical teams, business development leaders, and office leadership to create clear, compelling, and compliant submissions
• Managing proposals, capabilities packages, and shortlist interview materials from kickoff to delivery
• Reviewing RFPs and developing compliance matrices, schedules, and QC plans
• Working alongside technical staff and BD teams to develop content, themes, and messaging that align with client goals
• Writing, editing, and tailoring resumes, project descriptions, and firm narratives
• Coordinating with teaming partners and subconsultants
• Supporting go/no-go, kickoff, pink/red team reviews, and debriefs

• Prior experience coordinating proposals for government and private-sector clients; experience in the AEC industry strongly preferred
• Experience with Federal SF 330, state, and municipal submissions is desirable
• Proficient with Adobe InDesign, Microsoft Office, and experience with Deltek Vantagepoint (or similar CRM) and Open Asset preferred
• Proven success managing multiple deadlines and competing priorities
• Minimum of 2 years of AEC industry proposal experience required
• Bachelor’s degree in marketing, communications, business, English, or related field, or equivalent experience
• Exceptional writing, editing, and verbal communication skills
• Strong organization, time management, and detail orientation

• Competitive compensation with opportunities for semi-annual bonuses
• Generous Paid Time Off and holiday schedules
• 100% Employer paid medical, dental, vision, life, AD&D, and disability benefits (for individual)
• Health Savings Account with company contribution
• 401(k)/Roth 401(k) plan with company match
• Tuition Assistance and Student Loan Reimbursement
• Numerous Training and Professional Development opportunities
• Wellness Program & Fitness Program Reimbursement