Junior Proposal Coordinator
Listed on 2026-10-09
-
Business
Office Administrator/ Coordinator, Business Administration
Job Details:
Job Location:
Erie, PA 16501, Position Type:
Full Time, Salary Range: $45,000.00 - $60,000.00 Salary/year, Travel Percentage:
Negligible, Job Summary
The Junior Proposal Coordinator will help organize proposal efforts, prepare and format documents, track requirements and assignments, maintain opportunity information, and keep proposal activities moving on schedule.
Primary Responsibilities- Review RFPs, RFQs, RFIs, and other solicitations to identify requirements, deadlines, forms, and submission instructions
- Create proposal checklists, compliance matrices, templates, calendars, and task lists
- Track assignments and deadlines and follow up with contributors to keep proposal efforts on schedule
- Format, assemble, proofread, and copy edit proposal documents for consistency, accuracy, and compliance
- Populate proposal templates using approved company information and reusable content
- Maintain organized proposal files, templates, and content libraries in Share Point
- Keep opportunity information, deadlines, documents, and status current in Hub Spot and Share Point
- Conduct basic research to identify potential government and public-sector opportunities
- Assist with final quality-control reviews and proposal submission preparation
Required Knowledge, Skills, and Abilities
- Strong organization, attention to detail, and follow-through
- Strong writing, proofreading, grammar, and reading-comprehension skills
- Ability to manage multiple assignments and deadlines
- Comfortable using Microsoft Word, Excel, PowerPoint, Outlook, and Teams
- Ability to learn SharePoint, Hub Spot, and government procurement processes
- Associate's or bachelor's degree completed or in progress preferred
- Prior proposal, government contracting, Hub Spot, or SharePoint experience is helpful but not required.
This position is designed as an entry point into proposal, capture, and business operations. As the team member develops, there will be opportunities to take greater ownership of proposal efforts and capture activities or expand into broader corporate operations, project coordination, and project/program management responsibilities based on individual strengths, interests, and business needs.
Physical Requirements- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift 15 pounds at times
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