Administrative Clerk

Job Description

The Administrative Clerk provides clerical and administrative support to ensure efficient day-to-day office operations. This position is responsible for maintaining accurate records, processing documents, responding to inquiries, organizing files, entering data, and assisting management and staff with routine administrative needs.

• Perform general clerical and administrative duties, including filing, scanning, copying, printing, and document preparation.
• Answer and direct telephone calls, emails, and general inquiries in a professional manner.
• Maintain electronic and paper filing systems and ensure records are accurate, organized, and confidential.
• Enter, update, and verify information in company databases, spreadsheets, and internal systems.
• Prepare correspondence, reports, forms, letters, and other business documents.
• Receive, sort, and distribute incoming mail, packages, and correspondence.
• Assist with scheduling appointments, meetings, and conference rooms.
• Maintain office supplies and notify management when additional supplies are needed.
• Assist with employee paperwork and administrative HR or payroll documentation as assigned.
• Track documents requiring signatures, approvals, or follow-up.
• Maintain confidentiality of employee, company, customer, and financial information.
• Communicate professionally with employees, customers, vendors, contractors, and management.
• Assist with special projects and other administrative duties as assigned.

• High school diploma or GED required.
• Previous administrative, clerical, or office experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to maintain accuracy while handling multiple assignments.
• Strong attention to detail and ability to meet deadlines.
• Ability to handle confidential and sensitive information appropriately.
• Professional demeanor and dependable attendance.

• Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams.
• Ability to learn company databases, payroll, HR, and document-management systems.
• Accurate data-entry and basic computer skills.

• Ability to sit and work at a computer for extended periods.
• Ability to perform routine office activities, including filing, copying, and retrieving documents.
• Ability to lift and carry office materials weighing up to 20 pounds.

Full-Time / Non-Exempt

Office Manager, Business Administrator, or designated supervisor