Executive Assistant

Lessard Design Inc. (LDI) has been shaping the future of architecture for over 35 years. With a $25M Architecture division and a $20M Real Estate Development arm, the firm is renowned for its innovative designs and its commitment to creating vibrant, thriving communities. LDI’s diverse portfolio includes award-winning projects across the Mid-Atlantic and New England regions, ranging from high-rise towers to garden apartments.

By blending creative ingenuity with real estate expertise, LDI is redefining what’s possible in the built environment.

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and operational support to the firm's executive leadership. This role is ideal for someone who thrives in a fast-paced, creative professional-services environment and can confidently manage competing priorities, sensitive information, client communications, and executive schedules.

The Executive Assistant will serve as a key liaison between firm leadership, employees, clients, consultants, and external partners while helping ensure that day-to-day executive and office operations run efficiently.

• Manage complex calendars, meetings, appointments, and scheduling for executive leadership
• Coordinate internal and external meetings, including conference rooms, virtual meetings, agendas, materials, and follow-up items
• Manage executive correspondence and assist with drafting emails, letters, reports, and presentations
• Screen and prioritize requests, communications, and scheduling needs
• Track deadlines, commitments, action items, and leadership follow-ups
• Maintain confidential executive, employee, client, and business information
• Prepare expense reports, invoices, reimbursements, and other administrative documentation

• Serve as a professional point of contact for clients, consultants, developers, contractors, and business partners
• Coordinate client meetings, presentations, interviews, and business-development activities
• Assist leadership with preparation for client presentations, project pursuits, and industry events
• Help organize proposal and qualification materials in coordination with the marketing and business-development teams
• Maintain contact information and assist with client and business-development follow-up

• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries and reservations
• Organize leadership attendance at conferences, industry events, award programs, and client functions
• Assist with company meetings, leadership retreats, employee events, and client entertainment

• Support leadership meetings by coordinating agendas, materials, meeting notes, and follow-up items
• Work closely with Marketing, Human Resources, Accounting, Interior Design, Architecture and other departments
• Assist with special projects and strategic initiatives led by firm principals
• Maintain organized executive files records, contacts, and documents
• Anticipate leadership needs and proactively address scheduling or administrative issues
• Help improve administrative processes and overall executive efficiency

• A minimum of 5 years of experience supporting senior executives, principals, or C-suite leadership
• Experience in an architecture, interior design, engineering, real estate development, construction, or other professional-services environment preferred
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities and shifting deadlines with minimal supervision
• High level of professionalism, discretion, judgement, and…