Document Control Specialist

We are seeking a detail-oriented Document Controller to join our team. This is an on-site position located at an active construction site where you'll play a critical role in managing project documentation and ensuring seamless information flow throughout the project lifecycle.

Key Responsibilities Manage and maintain all project documentation, including drawings, submittals, RFIs, and correspondence

Implement and enforce document control procedures and filing systems

Ensure proper version control and distribution of all project documents

Maintain document workflows and track document status from receipt through approval

Coordinate with project managers, engineers, and subcontractors for timely document processing

Create and maintain project filing systems (both digital and physical)
Generate document control reports and maintain logs Ensure compliance with project specifications and company standards

Archive and retrieve project documents as needed

Required

Education:

- Bachelor's degree in Business Administration, Information Management, or a related field. Equivalent work experience may be considered in lieu of a degree.

Required Experience:

- Minimum of 3 years of experience in document control or records management within a corporate or industrial environment.

- Proven track record in managing document control processes, including the creation, review, and approval of documents.

- Experience working with cross-functional teams to ensure compliance with document control policies and procedures.

Required

Skills and Abilities:

- Proficiency in Microsoft Suite (Word, Excel, PowerPoint) for document creation and management.

- Expertise in using SharePoint for document storage, retrieval, and collaboration.

- Strong attention to detail and organizational skills to manage large volumes of documents effectively.

- Excellent communication skills, both written and verbal, to interact with team members and stakeholders.

- Ability to work independently and prioritize tasks in a fast-paced environment.

- Familiarity with electronic document management systems (EDMS) and document control software is a plus.