Accounting & Operations Coordinator

2697 International Parkway, Ste 180-4, Virginia Beach, Virginia

Work Status

• ACCOUNTING & FINANCIAL OPERATIONS
• Process vendor invoices with proper approvals and accurate coding.
• Maintain vendor records including W-9s, insurance documents, payment terms, and ACH details.
• Review and process employee expense reports; reconcile corporate credit card transactions.
• Support month-end close including AP accruals, reconciliations, and COGS entries.
• Reconcile bank and credit card statements monthly.
• Assist with budget tracking, cost reporting, and monthly financial summaries.
• Maintain and track fixed assets, including tagging, recording additions/disposals, and depreciation schedules.
• INVENTORY & COST ACCOUNTING
• Enter and update inventory data (SKUs, costs, adjustments).
• Maintain accurate landed cost and COGS reporting.
• Track unit cost changes, vendor pricing, and cost variances.
• Assist with inventory valuation, shrinkage reporting, and system reconciliations.
• Maintain organized digital files for inventory-related documents.
• OPERATIONS & FACILITIES COORDINATION
• Serve as primary contact for facilities-related needs and vendor coordination.
• Manage procurement of office, kitchen, and janitorial supplies within departmental budgets.
• Assist HR in coordinating emergency preparedness procedures and OSHA compliance.
• Process office-related invoices and support operational projects.
• Assist with workspace setups, office moves, and equipment tracking.

• Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration.
• Must have prior cost accounting and inventory management experience.
• 2–4 years experience in accounting or bookkeeping.
• Strong understanding of AP workflows, expense coding, and accounting principles.
• Experience with inventory management, costing, and variance analysis.
• Proficiency with Quick Books or similar accounting software and Microsoft Excel.
• Strong organizational, analytical, and communication skills.
• Ability to work independently and manage multiple priorities.

Onsite role; requires walking, standing, and occasional lifting (up to 25 lbs).

Occasional after-hours availability for facility-related needs.

GRBS Group is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected category under applicable law.