Accounts Payable Specialist

• Location 160 Newtown Road,Suite 500,Virginia Beach, VA, 23462,United States
• Base Pay $25.00 - $28.00 / Hour

The Accounts Payable Specialist is responsible for the accurate, timely, and controlled processing of all vendor-related financial transactions. This role ensures consistency in accounts payable operations, supports cash flow management, and maintains compliance with company policies across assigned entities.

Review invoices for accuracy, proper coding, and required approvals

Ensure all invoices are entered timely and in accordance with internal controls

Identify and resolve discrepancies prior to processing

• Prepare and execute weekly check runs in alignment with the approval matrix
• Ensure all payments are processed accurately and on schedule
• Maintain visibility into outstanding payables and elevate issues as needed

Maintain accurate vendor master data, including routine audits of changes

Ensure required documentation is collected and tracked (COIs, W-9s, lien releases, licenses)

Respond to vendor inquiries and resolve issues in a timely and professional manner

• Own day-to-day AP operations for assigned companies or divisions
• Monitor AP inboxes and manage incoming requests efficiently
• Ensure consistency and adherence to standardized BSS processes

• Partner with project teams, accounting, and leadership to ensure proper coding, approvals, and timing of payments
• Communicate proactively regarding delays, discrepancies, or missing information

• Identify inefficiencies or breakdowns in current workflows
• Recommend and support implementation of process improvements

• Accuracy:
  Minimal errors in invoice entry, coding, and payments
• Timeliness:
  Invoices processed and paid within established timelines
• Organization:
  Clear tracking of invoices, approvals, and documentation
• Communication:
  Proactive follow-up with internal teams and vendors
• Ownership:
  Takes responsibility for assigned entities without constant oversight
• Consistency:
  Adheres to standardized processes across all entities

Minimum of 2–3 years of accounts payable experience, preferably within the construction, heavy civil, or general contracting industry.

Experience with
construction job costing
, including accurately allocating expenses to specific projects, cost codes, and cost categories.

Strong understanding of construction accounting practices, including project budgets, subcontractor invoices, purchase orders, and equipment-related expenses.

Experience processing high volumes of invoices while maintaining accuracy and meeting established deadlines.

Ability to review, verify, and reconcile vendor invoices, purchase orders, receipts, and supporting documentation.

Experience identifying and resolving invoice discrepancies, duplicate charges, incorrect cost codes, and billing errors.

Knowledge of subcontractor billing, progress payments, retainage, and lien waivers.

Proficiency in Microsoft Excel, including sorting, filtering, formulas, and reconciliation of financial data.

Experience with accounting software or ERP systems; familiarity with construction accounting platforms is strongly preferred.

Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.

Excellent communication and problem-solving skills with the ability to work collaboratively with project managers, field supervisors, vendors, and accounting personnel.

Ability to maintain confidentiality and handle sensitive financial information.

Experience working for a heavy civil construction company or general contractor.

Familiarity with construction cost codes, equipment…