Executive Assistant to CEO Impact, Security-Cleared

Description

The Ascendancy Group's Mission

To be the unequaled provider of special operations forces (SOF) and Intelligence Community focused technical, service, and training-based solutions.

Opportunity

Join The Ascendancy Group’s (TAG) Headquarters Operations team as the Executive Assistant to the Chief Executive Officer (CEO). This trusted, high-visibility position provides comprehensive executive, administrative, and operational support and helps the CEO remain focused on TAG’s mission, strategic priorities, customers, and growth.

The Executive Assistant serves as a central point of coordination among the CEO, executive leadership, employees, government and industry partners, customers, vendors, and other stakeholders. Success requires exceptional judgment, discretion, responsiveness, attention to detail, and the ability to anticipate needs in a fast-paced government-contracting environment.

Overview

The Executive Assistant manages the CEO’s calendar, communications, travel, meetings, briefings, records, action items, and day-to-day administrative priorities. The position also supports headquarters operations and special projects, protects sensitive information, and represents the CEO and TAG with professionalism. This role reports directly to the CEO and works closely with Operations, Finance, Contracts, Recruiting, Facility Security, and other corporate functions.

Security Requirement:

An active U.S. Government Secret security clearance is required before the start date and must be maintained throughout employment.

Roles and Responsibilities:

• Provide proactive, confidential executive support to the CEO and serve as a trusted administrative partner.

• Manage a complex and frequently changing executive calendar; prioritize requests, identify conflicts, protect focus time, and ensure the CEO is prepared for each engagement.

• Coordinate internal and external meetings, conference calls, leadership sessions, customer engagements, board or advisory activities, and company events, including logistics, technology, access, and visitor requirements.

• Prepare and organize agendas, read-ahead packages, talking points, briefing books, presentations, reports, correspondence, and decision-support materials.

• Attend selected meetings, capture accurate minutes and decisions, track action items and deadlines, and follow up with owners through completion.

• Manage the CEO’s email and correspondence as authorized; screen, prioritize, route, draft, proofread, and track communications requiring response or action.

• Serve as a professional liaison for the CEO with TAG leadership and employees, government and industry customers, partners, subcontractors, vendors, and other stakeholders.

• Arrange domestic and international travel, including itineraries, transportation, lodging, meeting schedules, required approvals, and contingency plans; reconcile travel and business expenses accurately and promptly.

• Maintain organized electronic and physical executive records, contact lists, distribution lists, templates, and files in accordance with company retention, privacy, cybersecurity, and security requirements.

• Handle sensitive business, contractual, personnel, financial, and security-related information with sound judgment and strict confidentiality.

• Coordinate with Facility Security on visitor access, visit requests, secure meeting requirements, foreign-travel or foreign-contact processes, and other applicable security procedures.

• Monitor commitments, deliverables, deadlines, recurring requirements, and strategic priorities; provide reminders, status updates, and early warning of potential issues.

• Conduct research, compile data, summarize findings, and prepare concise executive-level recommendations or…