Conference Support Specialist

Support catering activities by receiving deliveries in the lobby and setting up food and beverages for working meals. Coordinate and supervise catering setup for larger events with 75+ attendees and assist with cleanup after meals. Support breakfast, lunch, receptions, and other catered events approximately 3–4 times per week. Assist with evening receptions and events when needed, including potential overtime opportunities. Set up and maintain daily coffee service in common areas, including brewing coffee and providing hot water, tea, ice water, cups, condiments, and related supplies.

Replenish beverage service supplies throughout the day as required. Break down daily coffee services, including washing large coffee and hot-water urns and beverage dispensers. Restock tea bags, cups, napkins, creamers, sugars, and other beverage service supplies. Secure and organize prepackaged snacks in designated storage areas. Assist with executive break service on an as‑needed basis, including cleaning specialty coffee service equipment.

Set up conference rooms and modular spaces according to meeting host requirements. Arrange 5-foot round tables, chairs, 6-foot tables, registration tables, speaker panel chairs, lecterns, cocktail tables, linens, and other event equipment. Configure modular meeting spaces using daisy‑chained tables and chairs for events of varying sizes. Ensure conference rooms, auditorium, multipurpose spaces, and touchdown areas are properly configured and ready for meetings and events.

Ensure meeting accessory items such as whiteboards, markers, classified boxes, lecterns, tables, linens, and general event supplies are available and properly positioned. Perform light housekeeping and facility-readiness activities, including wiping tables and credenzas and light vacuuming as needed. Manage linen readiness by removing soiled linens, bagging linens for vendor pickup, coordinating pickup and delivery, and organizing clean linens upon return.

Maintain accurate inventory of coffee, filters, condiments, beverage supplies, and other event materials. Monitor inventory levels and notify appropriate personnel when supplies need replenishment. Participate in daily calls to review meeting setup requirements and coordinate successful event execution. Follow event plans and daily assignments provided by meeting coordinators, food service leads, and management. Provide backup support to facilities for demonstration center setup and configuration requirements.

Maintain clean, organized, and safe kitchens, storage areas, conference spaces, and work areas. Interact professionally with executives, customers, visitors, coworkers, and cross‑functional teams. Work independently with minimal supervision while taking direction and following through on assigned tasks. Support events ranging from small meetings to gatherings of up to approximately 200 attendees.

• Conference Room Setup
• Event Setup and Breakdown
• Catering Support
• Hospitality Services
• Food and Beverage Service
• Coffee Service
• Inventory Management
• Linen Management
• Facility Readiness
• Light Housekeeping
• Customer Service
• Executive-Level Customer Interaction
• Event Coordination
• Team Collaboration
• Cross-Functional Communication
• Attention to Detail
• Multitasking
• Organization
• Time Management
• Professional Communication
• Working Independently

High School Diploma or equivalent required. 1–2 years of experience in hospitality, events, catering, facilities, customer service, or a related field preferred. Ability to lift and move tables, chairs, and other equipment weighing up to 25 pounds. Ability to stand and move around the facility for extended periods. Strong attention to detail with the ability to manage multiple event…