Sports Management Coordinator - Parks & Recreation Coordinator

Sports Management Coordinator - Parks & Recreation Coordinator

SPORTS MANAGEMENT COORDINATOR duties and responsibilities include, but are not limited to:

• Lead a dynamic and diverse team of professionals responsible for athletic programs and events, facility/field management, sports marketing, community partnerships, and athletic association liaison
• Coordinate the personnel management and supervision of all volunteers, interns, contractual, part‑time and full‑time team members to include hiring, training, mandatory certifications, staff development, performance evaluations and discipline
• Understand and embrace the intricacies and political nature of the work of the Sports Management Office
• Assist Division Administrator with the Programming and Operations Division duties and operations as needed, including emergency operations and management
• Effectively serve as a member of the department management team
• The primary areas of focus are the Princess Anne Athletic Complex, City View Park and Athletic Complex as well as additional athletic sites, athletic leagues, sports marketing, sponsor ships, agreements and contract management
• Develop, implement and coordinate short‑ and long‑range strategic goals and objectives that align with Division, Department and City goals, including participation on a City Strategic Goal Team
• Ensure goals, objectives and expectations are clearly defined and communicated
• Operate and program to best serve the needs of our internal and external customers
• Develop and maintain partnerships and working relationships with other work units, departments and members/businesses in the private sector
• Collaborate with various stakeholders such as schools, civic leagues, recreation associations, Convention & Visitors Bureau (CVB), etc., to foster partnerships, support and volunteer efforts
• Coordinate administration of department, division and unit policies and procedures to ensure compliance and recommend revisions when appropriate
• Provide leadership and direction in addressing staff and citizen concerns, ensuring equitable and fair resolutions in a timely manner
• Make well‑informed decisions regarding complex matters using multiple sources of information
• Innovate and assess trends to keep program offerings fresh and relevant
• Determine needs and concerns of the community at large, including internal and external stakeholders through surveys and focus groups
• Track and respond to proposed federal and state mandates that may affect sports and/or facilities
• Prepare and present reports and other presentation materials
• Coordinate and facilitate programming and services for diverse populations
• Assist and/or lead teams to achieve Departmental National Accreditation (currently through the National Recreation and Park Association)
• Work collaboratively to expand volunteer and intern base

• Develop, monitor and be accountable for the annual operating budget, projecting revenues and expenditures
• Develop and present budget proposals and recommendations to leadership
• Provide input on the Capital Improvement Projects (CIP) process for the Division
• Use technology to develop and analyze reports and make recommendations
• Develop, evaluate and execute decisions based on pricing tools, cost recovery, KPIs, alternate provider information, etc.

• Coordinate the preparation and administration of written contracts and agreements between the unit/division/department and outside private, public or non‑profit organizations, acting as liaison to ensure compliance with contractual specifications such as referees, sports trainers, concessions (food trucks and vending), janitorial and security needs, facility agreements and field allocations

• Coordinate and manage comprehensive developmental, age‑appropriate, safe and fun recreational athletic and sports programs that create equal opportunities for all Virginia Beach residents and guests
• Conduct public awareness initiatives and develop cooperative media relations to promote community‑wide access and knowledge
• Coordinate publicity for all unit programs, facilities and special projects and direct dissemination of information to the…