Project Records Manager​/Administrative Assistant

Project Records Manager/Administrative Assistant

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We are currently searching for an experienced Project Records Manager/Administrative Assistant to support our Mid Atlantic CEI Team on a large, VDOT design-bid-build project. It is a 6-year duration project widening Interstate 81 for 6 miles through the City of Harrisonburg, VA.

To be considered for this position, applicants must have at minimum a high school diploma or equivalent.

• Maintain construction project records and document control under the direction of a Construction Manager and Responsible Charge Engineer
• Sets up, processes, and tracks construction related project documents utilizing VDOT’s construction contract administration software (Plan Grid, AWP, and Pro Core)
• Generates or coordinates the development of reports and project related correspondence
• Attends and prepares minutes for various project meetings
• Assists in project close-out
• Monitors contractor compliance with state and federal requirements related to Equal Employment Opportunity and wages
• Monitors and maintains issue log regarding Notices of Intent to file claims against VDOT and ensures records are complete, factual, and contain a project timeline of each issue
• Provides administrative support such as maintaining office supplies, scheduling, and organizing activities such as meetings, travel, conferences, and training activities
• Compiles and submits expense reports as requested
• Provides support by scanning, filing, copying, and data entry
• Assumes other duties as directed by immediate supervisor
• Works cooperatively with the team to achieve objectives
• Develops and maintains constructive and cooperative working relationships with all employees and clients
• Works with VP of Construction Staff to keep minutes and set up staff meetings
• Maintains various Excel tracking spreadsheets related to project financials and staffing

• High School diploma or equivalent with 3–5 years of administrative support experience, preferably in construction or engineering or a Bachelor’s degree
• Preferred experience in the following:
  • Federal and State Labor Regulations including the Davis Bacon Act
  • VDOT procedures, bid items, plans and specifications
  • Construction related documentation including general correspondence/files, monthly pay estimates, request for information logs, submittal logs, meeting minutes, equal employment opportunity records, daily inspection reports, daily diaries, project sketches, and material notebook
  • Note taking/capturing minutes of various construction related meetings and documenting daily occurrences, meetings, and communications
  • Functional computer usage including familiarity with Microsoft Office suite software and all construction management software systems used by the Department
• Ability to pass a pre-employment drug screening to ensure a safe and productive work environment
• Valid driver’s license
• A satisfactory motor vehicle report (MVR)

Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. At Volkert, we pride ourselves on providing all of our employees with competitive compensation, positive work/life balance, and professional development opportunities, as well as fostering a diverse and inclusive workplace in all of our offices nationwide.

• Employee Stock Ownership Plan (ESOP)
• Medical, Dental, & Vision
• 401(k) retirement savings plan + employer matching
• Paid Time Off (PTO) and holidays
• Employer-Paid Life/AD&D insurance
• Employer-Paid short-term disability and long-term disability
• Wellness incentives
• Student Debt Retirement Match
• Additional voluntary benefits

EOE-Race/Sex/Vets/Disabled

• Seniority level:
  Mid-Senior level
• Employment type:
  
  Full-time
• Job function:
  Information Technology
• Industries:
  Civil Engineering

Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.