Administrative Assistant

Location: Richmond

What part will you play? If you're looking for a place where you can make a meaningful difference, you've found it.

The work we do at Markel gives people the confidence to move forward and seize opportunities, and you'll find your fit amongst our global community of optimists and problem-solvers. We're always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs.

Join us and play your part in something special!

The Administrative Assistant provides support to the CTO, CISO and/or assigned members of the IT leadership team including, but not limited to, preparing, revising, and developing documents; maintaining and/or monitoring calendars, files, e-mails, deadlines and appointments; making travel arrangements; procuring supplies and processing invoices; coordinating meetings; acting as a liaison to other departments; and completing assigned projects.

Job Responsibilities

* Partner with CTO, CISO and/or assigned members of the IT leadership team, maintaining frequent contact with internal and external clients.

* Has responsibility for the smooth functioning of meetings and correspondences involving CTO, CISO and/or assigned members of the IT leadership team.

* Manages deliverables to CTO, CISO and/or assigned members of the IT leadership team and provides any necessary reporting.

* Creates and edits presentations, documents and reports for the IT leadership team as required.

* Serves as first person visitors and callers speak to when contacting assigned executive; demonstrate poise and exceptional interpersonal skill.

* Coordinates travel arrangements for assigned CTO, CISO and/or assigned members of the IT leadership team, if applicable, including airline, hotel, car rental, driver reservations as requested with 100% accuracy staying within the company travel guidelines. Looks to reduce cost when able.

* Manages expense reporting process for CTO, CISO and IT leadership team.

* Manages and maintains assigned Outlook Calendars to ensure meetings are booked accurately, rescheduled as needed and remind assigned executive of meeting times and meeting locations to maximize the use of assigned executive's time. Acts as gateway to the CTO, CISO to make sure the only interruptions are necessary and time relevant. Provides assistance to help maximize the CTO and CISO's effectiveness and time.

* Plans, organizes and facilitates meetings, special events, activities, catering needs, etc. Ensures cost effective and proper allocation of resources, materials, and an effective support system to fulfill customer's needs.

* Handles requests for information, conducting research, preparing correspondence, agendas, handouts, expense reports, statistical reports, presentations, arranging conference calls, etc.

* Stay current and knowledgeable of business operations and in areas of expertise in order to handle inquiries to the appropriate Markel IT leadership team member for resolution and to elevate customer service levels.

* Maintain office supplies inventory by checking stock to determine inventory level on all occupied floors in Richmond 4501 buildings; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

* Other duties as assigned by CTO, CISO and/or members of the IT leadership team.

Education

* Bachelor's degree preferred.

Work Experience/Skill Set

* 2+ years' experience in an administrative assistant role.

* Experience working in an IT organization preferred

* Proficient in Microsoft Office Suite (Excel, Word, PPT, Sharepoint)

* Experience with M365 Copilot (preferred)

* Excellent written, verbal and interpersonal communication skills, including presentations, who can assist with developing an overall communication plan

* Maintain the highest integrity and confidentiality

* Strong organizational skills, managing and prioritizing multiple assignments with ease

* Ability to gather and summarize information for reporting purposes.

* Experience working in a team-oriented, collaborative environment

* Works under general supervision of senior level management

* Ability to recognize and problem solve issues with limited/no supervision.

* Regular, predictable, reliable onsite attendance is required

#LI-Hybrid

#LI-SY

US Work Authorization

US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future.

Who we are:

Markel Group (NYSE - MKL) a fortune 500 company with over 60 offices in 20+ countries, is a holding company for insurance, reinsurance, specialist advisory and investment operations around the world.

We're all about people | We win together | We strive for better

We enjoy the everyday | We think further

What's in it for you:

In keeping with the values of the Markel Style, we strive to support our employees in living their lives to the fullest at home and at work.

* We offer competitive benefit programs that help meet our diverse and changing environment as well as…