Administrative Assistant

Location: Henrico

Description

The Catholic Diocese of Richmond is seeking a compassionate and detail-oriented Administrative Assistant to support the Office of Cemeteries in Williamsburg. The Administrative Assistant will be the first point of contact for the office, responsible for administrative tasks, tracking financial records, and supporting outreach efforts. This position offers an opportunity to serve in a meaningful and mission-driven environment.
Key Responsibilities:

• Prepare and submit coded bills to accounting and track payment status
• Receive and deposit payments for cemetery contracts
• Record and chart data from community outreach surveys
• Collaborate with the Office of Communication to maintain the cemeteries' social media presence
• Serve as the primary point of contact for visitors and callers to the Office of Cemeteries
• Ensure compliance with diocesan policies, including Called to Work in Harmony
• Perform other duties as assigned by the Director

Requirements

Qualifications:

• Associate's degree in a related field preferred
• Minimum of 3 years of relevant administrative experience
• Practicing Catholic preferred
• Working knowledge of Catholic Church teachings and organizational structure

Required

Skills and Abilities

:

• Compassionate, caring, and service-oriented
• Strong proficiency in Microsoft Office Suite
• Excellent organizational, time management, and interpersonal skills
• High level of confidentiality and attention to detail
• Ability to multi-task and adapt to changing priorities
• Experience maintaining and updating accurate records

Physical Requirements:

• May require prolonged periods of standing, sitting, and walking
• Must be able to lift or move items up to 15 lbs
• Occasional bending, stooping, and reaching
• Valid state-issued driver's license, clean driving record, and proof of insurance required

Working Conditions:

• Part-time (15-18 hours per week)
• Non-exempt position
• Flexible scheduling within regular office hours
• Quarterly performance evaluations