Secretary; Office Automation Security Clearance

Position: SECRETARY (OFFICE AUTOMATION) with Security Clearance
Location: Langley

Duties
* Maintains the Director's, Deputy Director's, and Division Chief Enlisted Manager's daily calendars, making appointments and arranging meetings based on a personal knowledge of their schedules and current issues Calendar maintenance is complicated by the Director, Deputy Director and Division Chief Enlisted Manager's senior roles in the organization and the level of the people requesting appointments. Schedules appointments without prior approval but fully coordinates with supervisors to ensure conformance with priorities and to resolve unusual situations.

Uses appropriate electronic scheduling tools (software).
* As required, attend meetings and presentations to the Director, as well as conferences held by the Director to transcribe proceeding and necessary documents changes. In this capacity, time is of the essence. Takes and transcribes verbatim telephone calls often involving two or more parties, takes and transcribes offices conferences and makes verbatim or summary notes available to conferees and/or interested staff members.

* Reviews and processes incoming and outgoing correspondence, to the Director and determines which correspondence will be brought to the attention of the Director. Refers the remainder to the Staff or prepares appropriate replies. Review all outgoing correspondence from the Division for consistency with policy preference, and style referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
* Prepare a wide variety of recurring and non-recurring personal and executive correspondence, reports, and other documents from information obtained from staff, files, and other sources. Routinely composes non-technical correspondences such as requests for information, letters of acknowledgement, letters of appreciation or commendations, or personal letters for the Director or Deputy Director. Develops standards or forms letters for responding to inquiries requests for information.

Proofreads/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format.
* Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon detailed knowledge of the organization and its programs and operations, determines appropriate action. When supervisor is not available, determines whether important business and high-ranking calls and visitors should be referred to another staff member or delayed until supervisor is available, taking telephone messages or making later appointments as appropriate.

* Reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for the Director's signature. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office. Requirements Conditions of employment
* U.S. Citizenship Required
* Males must be registered for Selective Service, see (Use the "Apply for this Job" box below).
* This position is subject to provisions of the DoD Priority Placement Program
* Disclosure of Political Appointments
* Required to obtain and maintain a Secret security clearance
* Work may occasionally require travel away from normal duty station
* May occasionally be required to work other than normal duty hours
* The incumbent must have the ability to type a minimum of 40 WPM
* If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at  Qualifications This vacancy is being re-announced. Candidates who applied for Announcement # 9B-AFPC-AMB must self-nominate for this Announcement in order to receive consideration. Please remember to re-submit all applicable supporting documents.

Please be advised, if you have missing supporting documents or the documents are incomplete, you will not be eligible for the chosen appointment. In order to qualify, you must meet the experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Clerical and Administrative Support Positions. SPECIALIZED

EXPERIENCE:

Applicants must have at least one (1) year of specialized experience at the next lower grade GS-07, or equivalent in other pay systems. Examples of specialized experience includes knowledge of the duties, priorities, commitments, policies, and program goals of the organization sufficient to perform nonroutine assignments, such as independently noting and following-up on commitments made at meetings/conferences; shifting clerical staff in subordinate offices to respond to fluctuating workloads;

advising other clerical staff on preparing correspondence, requirements for various reports, and interpreting new instructions and procedures; or locating and summarizing information from files and documents that requires recognizing which information is or is not relevant to the problem ERAL…