Administrative Assistant

Administrative Assistant

We are looking for an organized Administrative Assistant to support dispatch operations in Virginia. This contract to hire opportunity is ideal for someone who enjoys managing details, maintaining accurate records, and serving as a reliable point of contact for internal teams and external carriers. The role requires strong administrative judgment, consistent follow-through, and the ability to communicate clearly in a fast-paced office environment.

PLEASE NOTE:
This role operates on a schedule of M-F, 11pm-7am, with a 30 min lunch and two paid 15 min breaks. You MUST be available for this schedule to be considered

Responsibilities:

• Enter and update dispatch-related information with a high level of accuracy to keep records current and reliable.
• Review operational reports, identify missing or inconsistent details, and help ensure documentation is complete.
• Communicate with carriers by phone and email to gather updates, confirm information, and support daily coordination needs.
• Assist the dispatch team with administrative tasks that improve workflow and help keep priorities on track.
• Answer incoming calls professionally, direct inquiries appropriately, and provide timely support to callers.
• Maintain organized files, records, and office documents so information can be accessed efficiently when needed.
• Prepare routine correspondence, spreadsheets, and other business documents using Microsoft Office applications.