Elementary Office Associate III

Position Title Office Associate III

Classification Classified Personnel

Department School-Based Administration / Assigned Department

Reports To Principal, Department Director, or Designated Supervisor

FLSA Status Non-Exempt

Employment Status Full-Time or Part-Time, as Assigned

Work Calendar As Established by Approved Position Assignment

Salary Scale Classified Salary Schedule – Assigned Grade

Work Location Assigned School or Department

Supervises None

Revision Date October 2026

The Office Associate III provides advanced clerical, secretarial, and administrative support to ensure the efficient and effective operation of an assigned school or department. As the highest classification within the Office Associate series, this position performs complex administrative functions, coordinates office activities, maintains essential records, and exercises independent judgment in applying established procedures. The Office Associate III serves as a primary point of contact for students, families, employees, and community members while supporting administrators, instructional personnel, and departmental staff.

The position requires a high degree of professionalism, confidentiality, organizational efficiency, accuracy, and customer service.

• Perform advanced clerical and administrative duties to support the daily operations of an assigned school or department.
• Prepare, proofread, format, and distribute correspondence, reports, notices, forms, and other administrative documents.
• Coordinate office schedules, calendars, appointments, meetings, and school or departmental activities.
• Organize and prioritize multiple assignments, independently complete routine administrative tasks, and meet established deadlines.
• Maintain accurate electronic and physical records, files, and documentation in accordance with division procedures.
• Coordinate the ordering, inventory, and distribution of office supplies, instructional materials, and equipment.
• Assist with maintaining and improving office procedures to promote efficiency, accuracy, and effective customer service.
• Provide procedural guidance and assistance to other office personnel, including supporting the orientation of new clerical employees, when assigned.

• Maintain accurate student records, including enrollment, attendance, scheduling, withdrawals, and other required documentation, as assigned.
• Process student information updates and schedule changes in accordance with established school and division procedures.
• Maintain employee attendance, substitute assignments, and related personnel records as assigned.
• Assist administrators and instructional staff with preparing reports, instructional materials, and administrative documents.
• Enter, update, verify, and retrieve information using division-approved student information systems, personnel platforms, and electronic databases.
• Prepare and maintain required reports and documentation in accordance with applicable procedures and reporting deadlines.
• Protect confidential student, personnel, financial, and other sensitive information in accordance with applicable laws, regulations, and School Board policies.

• Serve as a professional and welcoming point of contact for students, families, employees, visitors, and community members.
• Answer and direct telephone calls, respond to electronic communications, and provide accurate information regarding school or departmental operations.
• Maintain visitor records and assist with established school security and visitor management procedures.
• Communicate…