Project Administrator

Overview Key Functions

• Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses; preparation of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues.
• Maintain proposal, project and contractual documentation including contract repositories.
• Ensure compliance with contract requirements and perform all other position related duties as assigned.
• Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues.
• Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders.
• Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance.
• Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements.
• Assist Program Manager in preparation of monthly reports and other financial reports.
• Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material.
• Prepare documentation for employee permits, security, certification, travel requests.
• Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations.
• Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge.
• Document and accurately capture information from meetings, conversations, and presentations.
• Research, analyze, and cite reference materials from print and online sources.
• Design professional document templates for internal and external use.
• Develop schedules, outlines, and templates for various types of proposal and project documentation.
• Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines.
• Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided.
• Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements.

• A minimum of 3 years of business experience with proven experience in a technical field
• Bachelor's degree in Communications, Business, Education, English, or related field
• Considered candidates must be bilingual in English and Spanish
• Experience in professional writing, editing, and document production required
• Excellent organizational skills and ability to work well under stress, despite numerous interruptions
• Accuracy and attention to detail
• Ability to work independently and resolve practical problems
• Must be an effective leader with excellent written and oral communication skills
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing
• Must have strong multitasking skills
• Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite
• Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries

• Microsoft SharePoint, Visio, and Project
• Adobe software, including Acrobat Professional, Creative Suite
• Federal and DoD contract experience
• Some U.S. Government acquisitions experience
• Experience working with Government contract vehicles to include /IQs and Multiple Award Contracts (MAC)
• Knowledge of proposal preparation, contract or pricing functions, contract administration principles, industry practices, regulations and policies

• Exposure to computer screens for an extended period of time
• Sitting for extended periods of time
• Reach by extending hands or arms in any direction
• Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard
• Listen to and understand information and ideas presented through spoken words and sentences
• Communicate information and ideas in speaking so others will understand
• Read and understand information and ideas presented in writing
• Apply general rules to specific problems to produce answers that make sense
• Identify and understand the speech of another person