Strategic Operations Coordinator

Aldie, United States | Posted on 11/11/2025

The Strategic Operations Coordinator serves as the connective tissue between leadership, primarily Patrick Harders, and key teams across Sterling Lighting, Dayloom, and Hearthstone. The role ensures ideas become action by keeping product development, video production, and strategic initiatives moving forward through clear communication, proactive coordination, and meticulous follow‑through.

Reports to:

Patrick Harders (with collaboration to Damien Sanchez and Kimi Martin)

Ensure Patrick’s key initiatives—from product development to content creation—are executed efficiently, communicated clearly, and supported with organized systems that remove bottlenecks for leadership.

• Product Development Coordination
  • Track product ideas from concept to prototype to production readiness.
  • Coordinate vendors, engineers, and designers, ensuring deadlines and deliverables are met.
  • Maintain documentation, feedback loops, and follow‑ups so Patrick’s time is focused on decision‑making, not chasing details.
• Video & Content Operations
  • Assist with logistics for shoots (gear, props, luminaires, schedules, prep lists).
  • Communicate with the video team to ensure smooth execution.
  • Anticipate needs and troubleshoot issues before they arise.
• Calendar, E‑Mail & Meeting Management
  • Maintain Patrick’s calendar, including scheduling, confirming, and prep meeting materials.
  • Identify recurring meetings or inactive projects and prompt action or cleanup.
  • Assist with organizing, tracking, and maintaining Patrick's inbound and outbound email accounts across brands.
• Social Media Support
  • Post and monitor scheduled content in alignment with marketing and leadership.
  • Ensure brand consistency for each brand and timely engagement where appropriate.
• Cross‑Business Awareness
  • Maintain up‑to‑date understanding of Sterling Lighting, Dayloom, and Hearthstone’s products, events, and initiatives.
  • Communicate across departments with accuracy and context.
• Proactive Thinking
  —Anticipate next steps and potential roadblocks.
• Organizational Mastery
  —Keep complex moving parts in sync.
• Emotional Intelligence
  —Read the room, professional but personable.
• Technical Agility
  —Comfortable using project management tools (Zoho Projects, CRM, etc.), video asset management, and shared drives.
• Communication Excellence
  —Clear, concise, timely communication with executives and teams.
• Follow‑Through
  —“Owns the outcome”—doesn’t drop tasks, ensures completion.

• Projects under Patrick’s leadership are on schedule with minimal chasing required.
• Prototypes, vendor feedback, and design assets flow efficiently through the system.
• Video shoots and related projects are consistently prepared and executed without oversight gaps.
• Patrick’s calendar and communication channels are current and conflict‑free.
• Positive feedback from Pat, Damien, and Kimi on proactive initiative and clarity.

• We Have “I Can” Attitudes
• We Take Initiative
• We Are Teachable
• We Believe in Trust
• We Are Loyal
• We Own the Outcome

• Preference given to those with experience in related positions.
• Must have own driver's license and method of transportation (position involves driving to various locations).