Project Control Specialist

Project Control Specialist

Stafford, VA

The Project Control Specialist is responsible for supporting all aspects of project financial and contractual management. This position ensures compliance with contractual terms, manages funding and modifications, monitors project financial performance, and partners with project managers and corporate departments to maintain data accuracy across financial and contractual systems. The role requires deep knowledge of government contracting principles and cost control practices to support projects from award through closeout.

• Serve as a liaison between the Program Management Office (PMO), Contracts, and Finance departments to ensure contract compliance.
• Review and interpret contract documents, including task orders, statements of work (SOWs), and modifications, to assess scope and funding impacts.
• Track contract funding, obligations, and ceilings; proactively alert management of potential overburn or funding gaps.
• Support the preparation and submission of contractual deliverables and financial data calls.
• Maintain complete and accurate contract documentation, ensuring alignment with FAR/DFARS and company policies.
• Assist with pricing and cost impact analyses for proposals, extensions, and contract modifications.

• Develop and maintain project budgets, forecasts, and financial reports.
• Track actual costs, labor utilization, and indirect expenses to ensure accurate project reporting.
• Support monthly revenue recognition, invoicing, and financial closeout activities.
• Perform variance analysis on budget vs. actuals and provide recommendations to management.
• Prepare estimates at completion (EACs) and analyze project performance metrics.
• Assist in audits, financial reconciliations, and project closeout documentation.

• Coordinate and manage all organizational insurance policies, including but not limited to general liability, workers' compensation, DBA, professional liability, cyber liability, and property insurance.
• Serve as the primary contact with insurance brokers and carriers; lead the annual renewal process and coverage reviews.
• Monitor and manage certificates of insurance, verifying vendor compliance with insurance requirements.
• Manage insurance claims, including reporting, documentation, and resolution follow-up.
• Manage annual Workers Compensation and DBA insurance audits.
• Identify coverage gaps, assess organizational risk exposure, and recommend strategic adjustments to insurance programs as necessary.

• Partner with Project Managers to ensure deliverables, schedules, and financial performance align with contract requirements.
• Ensure integrity and accuracy of financial data in systems such as JAMIS and Paycor.
• Participate in program reviews and customer meetings to provide contract and financial updates.
• Provide input and analysis for pricing and new business proposals.
• Perform all other duties, as assigned.

• Bachelor's degree in Business Administration, Accounting, Finance, or related field required.
• Minimum of 6 years of experience in project control, contracts administration, or financial management within a government contracting environment.
• Experience supporting Department of Defense (DoD) or other federal contracts.
• Prior experience with pricing support or cost volume development.

• Proficiency in ERP systems (JAMIS, Deltek, Costpoint, or equivalent) and Microsoft Excel (pivot tables, formulas, etc.).
• Familiarity with the Service Contract Act (SCA), labor category management, and wage determinations.
• Strong analytical, organizational, and communication skills.
• Excellent organizational and project management abilities, with strong attention to detail.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Skilled in exercising sound judgment, maintaining confidentiality, and handling sensitive information with discretion.
• Effective written and verbal communication skills.
• Proven ability to take initiative, adapt to changing needs, and apply creative problem-solving to achieve organizational goals.

• Onsite in an office environment.
• Limited travel (typically less than 5%) may be required for program or contract support.

This position description outlines the general responsibilities and requirements for the stated position and in no way is an exhaustive list. The company maintains the right to assign or reassign responsibilities to this position at any time.

Equal employment opportunity, including veterans and individuals with disabilities.

PI