Technical Administrative Assistant

The Opportunity

CACI is looking for a Technical Administrative Assistant to support the Military Sealift Command (MSC) Overhaul Management Team (OMT) during shipyard repair availabilities. This role provides basic administrative assistance and technical assistance using the MSC Shipboard Automated Maintenance Management System (SAMM) on work being performed on various ships during an availability period of approximately 2 months. Overtime work may be required.

The position will entail working with customers and third‑party contractors and therefore requires excellent communication and teamwork skills.

Responsibilities Administrative Responsibilities

• Provide general administrative assistance in shipyard office and on the vessel
• Collect, file and store paper documents in files and organize paper and electronic files for fast retrieval
• Arrange appointments, meetings, and prepare meeting spaces for use
• Prepare and format presentations
• Duplicate, collate, roll, and bind or fasten documents and drawings for distribution
• Scan documents, and correct scanned documents for modification and reuse
• Prepare and distribute reports and compile data
• Maintain consumable supply inventory and report low levels to the contractor
• Coordinate and track administrative correspondence
• Part‑time on–call position – Full‑time when on travel

Continental US sites include

• Charleston, SC
• Vallejo, CA
• Norfolk, VA
• Mobile, AL
• Boston, MA
• Philadelphia, PA
• San Diego, CA
• Portland, OR

Technical Responsibilities

• Maintain local SAMM network and train OMT on SAMM usage
• Establish and maintain a point‑of‑contact list
• Enter Condition Found Reports into SAMM and track the response by the MSCREP
• Track status of Contract Change Orders (CCO) and update OMT on daily status
• Develop and maintain spreadsheets for MSC OMT
• Use SAMM for the planning, research, execution, and maintenance of records across the ashore and afloat enterprise
• Enter data and draft reports provided by shipyard, ship’s force, contractors, and members of the OMT into SAMM
• Review weekly status reports and SITREPS for accuracy against data in SAMM
• Prepare and distribute meeting minutes on behalf of the OMT, compile weekly reports from meeting minutes and other SAMM actions including recording actions into SAMM database to include Port Engineering Notebook
• Maintain security, confidentiality, and non‑disclosure of contract and technical information and documents encountered
• Deliver and pickup documents and materials within the shipyard wearing personal protective equipment

Qualifications

Required Qualifications

• Read and write in fluent English
• Ability to walk up and down ladders and walk long distances onboard a vessel and in a shipyard
• Ability to lift to 25‑pound packages
• Intermediate proficiency in Microsoft Office products including Word, Excel, PowerPoint, and Outlook
• Must be able to travel 100% of the duration of the task

Desired Qualifications

• Active SECRET clearance highly desirable
• SAMM training and experience
• Previous job‑related experience (government/military or private)
• Safety training

This position is contingent on funding and may not be filled immediately. However, it is representative of positions within CACI that are consistently available. Individuals who apply may also be considered for other positions at CACI.

What You Can Expect A culture of integrity

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high‑performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.

An environment of trust

CACI values the unique contributions that every employee brings to our company and our customers – every day. You’ll have the autonomy to take the time you need through a unique flexible time‑off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth

Together, we will advance our nation’s most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground – in your career and in our legacy.

Your potential is limitless

So is ours.

Learn more about CACI here.

Pay Range

The proposed salary range for this position is: $51,800 – $106,200. Compensation, benefits and learning and development opportunities are competitive. Comprehensive benefits include healthcare, wellness, financial, retirement, family support, continuing education, and time‑off benefits. Learn more here.

Since this position can be worked in more than one location, the range shown is the national average for the position.

CIAC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.

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