Administrative Assistant

Responsibilities

• Manage the day-to-day administrative affairs of the client.
• Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint.
• Maintain client's calendar, including scheduling daily appointments and deconflicting appointments whenever necessary.
• Coordinate administrative tasks and oversee designated administrative operations.
• Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets.
• Prepare agendas, presentation materials, meeting requests and meeting minutes.
• Answer and screen incoming calls and direct calls to appropriate action officer.
• Draft email responses and general correspondence on behalf of the client.
• Prepare meeting agendas, presentation materials, meeting requests, and meeting minutes.
• Compile input for and draft/organize a variety of reports.
• Compile daily, weekly and monthly social media, web and other relevant metrics reports.
• Provide expertise in measuring and assessing metrics to inform strategy.
• Maintain stakeholder email and distribution lists.
• Maintain templates and resources for OLPA operations.
• Assist with processing requests for travel, training, and reimbursements.
• Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with the appropriate OLPA staff and with external stakeholders.
• Establish and maintain effective and appropriate working relationships with OLPA contractors and staff.
• Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.
• Consistently communicate with a high degree of professionalism, diplomacy and tact.

• 3-5 years of experience distilling complex and/or technical subjects into plain language for a diverse range of audiences
• Proven experience as a Proposal Processing Administrative Support or in other similar position.
• Full comprehension of office management systems and procedures.
  • Excellent knowledge of MS Office.
• Exemplary planning and time management skills
• Strong written and verbal communication skills
• Conduct research using internal sources in order to write and edit content.
• Gather, develop and check accuracy of information by coordinating with the meeting lead and subject matter experts and program officials.

Viderity Inc.